Project Coordinator

Job Type Full-time Description A Few Things About Us Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing! Job Summary At Diverzify+ and our Family of Brands, our Project Coordinators work closely with Project Managers to plan and execute flooring projects from start to finish. Responsibilities include creating action plans, scheduling resources, managing budgets and timelines, coordinating tasks, handling risk management, and maintaining project documentation. They ensure projects meet quality standards, stay on budget, and deliver customer satisfaction through effective communication and time management. Requirements Job Responsibilities Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracyBuild customer relations through timely document return and create routing sheets to track paperworkCommunicate with suppliers about product availability and place/track material ordersMake freight arrangements for cost-effective product shipmentsPerform timely follow-ups on shipments and track multiple deliveriesDistribute bi-monthly Salesperson billing summary sheets for customer billingMaintain project documentation in job folders and the computer systemPrepare monthly AIA-type billing and ensure job folders support payment verifications and final invoicingReview change orders, verify billing documents, and submit for client approvalComplete accurate billing and follow up with clients for payment verificationPrepare necessary project close-outs at project completion. Qualifications Proven work experience in a Construction Administration role. Experience in project management, from conception to delivery. An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans. Strong working knowledge of Microsoft Project and Microsoft Planner. Preferred Qualifications BSc in Business Administration or related field Experience as a Project Coordinator role or similar within the construction industry.Familiarity with risk management and quality assurance controlHands-on experience with project management toolsPMP / PRINCE2 certification We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.