Project Coordinator

Cosm is a global technology company that brings experiences to life in immersive environments. We help our partners create spaces and content that blur the lines of real and virtual across three primary markets: Sports and Entertainment, Science and Education, and Parks and Attractions. Cosm was born from the fusion of some of the greatest innovators in the history of technology—Evans & Sutherland, Spitz, Inc., and Cosm Immersive—combined to power the immersive experiences of the future. Innovation is in our DNA.

About the role

The Project Coordinator works closely with the Project Administrator and Project Manager to ensure contracts are accepted and set up correctly for proper execution from project turnover from sales through project closeout and turnover to the support team. This role ensures all teams—including Manufacturing, Engineering, Management, and Support—have the resources and information needed to move each part of the project execution process forward.

The ideal candidate will have the ability to work with multiple teams, communicate clearly with each group regarding project needs, and work independently while knowing when to involve other team members for specialized information. This person should be able to manage multiple projects and workflows in different stages of progress simultaneously and have a strong understanding of overall project workflow to proactively address needs.

Responsibilities

• Review and interpret new contracts and initiate internal project set-up.
• Manage project-related paperwork and maintain accurate, complete program files.
• Define and distribute initial overview of project details to Manufacturing, Accounting, and Purchasing teams.
• Update and maintain the project database.
• Coordinate with Project Manager and Manufacturing on project schedules and provide weekly updates.
• Initiate and maintain internal sales orders related to projects and update frequently.
• Determine and coordinate internal and external parts and resources to ensure projects remain within scope, schedule, and budget.
• Review work orders and invoices and submit milestone and subcontractor payment releases accordingly.
• Coordinate with Manufacturing and Receiving to ensure proper distribution and issuing of parts to correct projects.
• Interpret and implement domestic and international shipping logistics and insurance (as required).
• Prepare shipping documents according to contract terms and coordinate system delivery to customer site.
• Provide detailed notes and system information for turnover to support after project completion.
• Adhere to budget by monitoring expenses and implementing cost-saving measures as appropriate.
• Assist Project Administrator and other members of the Program Management team on other tasks as required.

Requirements

• Minimum of 2 years of administrative experience required.
• High school diploma or GED equivalent required.
• Experience in shipping/logistics administration preferred.
• Experience with Office Suite and inventory software required.
• Experience with accounting software preferred.
• Ability to work independently with strong organizational skills.
• Experience with general purchasing processes for and from commercial locations.
• Strong coordination, organization, teaming, and communication abilities.
• Ability to work under pressure and time constraints.

Pay

The base hourly range for this position in Salt Lake City is $27.00/hr. to $37.00/hr. The hourly base offered will factor in internal equity and may vary depending on the candidate's geographic region, job-related knowledge, skills, and relevant experience, among other factors.