Project Coordinator

About the role

Amteck LLC is currently hiring a Project Coordinator to join our team at our Lexington, KY location. The Project Coordinator provides support to the project managers on new construction sites as well as supporting other types of projects as needed. This role involves project billing and administrative support for project managers, as well as handling all contracts with subcontractors and general contractors where needed.

Responsibilities

• Working with invoices and billing for job site projects as well as service
• Communicating with vendors and contractors about any issues that arise from accounts payable or receivable
• Processing project contracts and making necessary changes and updates
• Maintaining appropriate records, files, databases, and documentation electronically and with hard copies as needed
• Working independently to perform advanced, diversified, and complex administrative duties
• Providing a high level of customer service
• Assisting in any project-related work that is needed
• Faxing, filing, scanning, and other clerical duties
• Developing queries; generating and distributing reports

Requirements

• 2+ years of working experience with Microsoft Office with an emphasis on Excel
• Strong mathematical skills
• Proven work experience in accounting or related field preferably in construction or a related industry
• Knowledge of AIA billings, lien waiver processing, contract billings, and T&M billings
• Needs to have a working knowledge of sales tax and the ability to keep that organized via a spreadsheet
• Ability to communicate effectively with individuals at all organization levels, including senior management
• Previous experience supporting project managers and dealing with contracts, suppliers, and subcontractors preferred
• Ability to maintain a high degree of confidentiality
• Excellent communication skills and professional personal presentation
• Demonstrated aptitude for organizing, planning, and customer service
• Strong attention to detail
• Ability to perform under pressure to meet strict deadlines