Project Coordinator

About the role

Owl Services is looking for a highly organized and proactive Project Coordinator to support the full lifecycle of our projects. In this role, you'll act as the central point of coordination between clients and internal teams, ensuring projects stay on track, within scope, and aligned with business goals. This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and can confidently manage multiple moving parts while maintaining attention to detail.

Responsibilities

• Cook up resources, equipment, and information for ongoing projects
• Serve as a primary point of contact for clients and internal stakeholders
• Define project scope, objectives, and evolving requirements
• Create and maintain schedules, budgets, and status reports
• Maintain due diligence files and documentation accuracy
• Participate in a hybrid schedule, including occasional weekend rotations

Requirements

• Must have strong organizational skills with the ability to manage multiple priorities
• Must have clear and effective communication (written and verbal)
• Must have intermediate proficiency with Microsoft Office (Word, Excel, Outlook)
• Must have high attention to detail, especially with documentation and reporting
• Must have the ability to learn and navigate internal systems

Benefits

• Health, dental, and vision insurance (with HSA & FSA options)
• 401(k) with company match
• Company-paid life insurance and disability coverage
• Paid time off + 10 paid holidays
• Employee Assistance Program (EAP)
• Paid training and onboarding support