Project Coordinator

About the role

CLA is a top 10 national professional services firm where our purpose is to create opportunities every day, for our clients, our people, and our communities through industry-focused wealth advisory, digital, audit, tax, consulting, and outsourcing services. Even with more than 8,500 people, 130 U.S. locations, and a global reach, we promise to know you and help you. CLA is dedicated to building a culture that invites different beliefs and perspectives to the table, so we can truly know and help our clients, communities, and each other. CLA is growing and seeking to hire an experienced Project Coordinator to join our talented Information Technology team. The position offers growth, flexibility and a collaborative work environment.

Responsibilities

• Project Coordination & Scheduling: Coordinate project meetings, ceremonies, and working sessions across one or more projects, including calendar management, room/Teams logistics, and agenda distribution. Track key dates, milestones, and deliverable due dates, and proactively flag upcoming or missed items to the responsible Project or Program Manager.
• Documentation & Governance Support: Prepare, format, and maintain project artifacts (charters, plans, RAID logs, status reports, meeting minutes) in CLA templates and store them in the EPMO Portfolio Document Library. Support intake, prioritization, and project close activities, including checklist tracking and archiving of governance documentation.
• Reporting & Data Management: Assist in the preparation of executive-ready status reports, steering committee materials, and portfolio dashboards. Maintain accurate and current project records in EPMO systems of record (e.g., PRISM/ServiceNow, Portfolio Assignment Tracker, MS Planner), and support basic reporting and data quality checks.
• Communication & Stakeholder Support: Serve as a first point of contact for routine project inquiries. Draft and distribute meeting agendas, minutes, and follow-up communications. Track action items, decisions, and owners from project and program meetings through to closure.
• Onboarding & Continuous Improvement: Support onboarding of new project team members to EPMO tools, templates, and standards. Assist in maintaining the EPMO knowledge base and templates, and help identify opportunities to streamline coordination and reporting processes.

Requirements

• 2 years of relevant experience required
• 1 year of project coordination, project management, administrative support, or business operations preferred
• Experience supporting projects in professional services, consulting, or corporate environment preferred

Qualifications

• High School Diploma or equivalent experience required
• Bachelors degree preferred
• Certified Associate in Project Management (CAPM) preferred

Skills

• Experience with Microsoft Outlook and Office Products (Word, Teams, Excel, etc.)
• Excellent interpersonal skills with ability to communicate at all levels
• Strong problem solving and creative skills
• Ability to exercise sound judgment
• High level of integrity and dependability
• Strong sense of urgency and results-orientation

Benefits

Wellness at CLA: To support our CLA family members, we focus on their physical, financial, social, and emotional well-being and