Project Coordinator

About the role

Build What Matters. Build Your Future. Catamount builds the spaces communities depend on every day. From distribution centers that keep goods moving and medical facilities that provide critical care, to housing, restaurants, and fire stations serving local neighborhoods, our work supports real life. As a best-in-class, 100% employee-owned general contractor with a national reach, we complete projects across diverse markets and regions. This diversity empowers us, keeps our teams moving forward, and creates long-term opportunities for the people shaping our company. Why choose Catamount? We’re financially stable, growing, and built for the long haul. Our extensive national backlog and diverse project types provide stability, momentum, and opportunities. At Catamount, careers advance. Employee-owners can grow, move between project types and markets, and build long-term careers without starting over. Teams are carefully staffed, work-life balance is prioritized, and our people are seen as long-term assets. Diverse work. Real stability. Shared success. Assists Project Managers and Project Engineers in setting up, maintaining, and closing out projects in the accounting system. Monitors Subcontractor compliance and authorize payment release, contract administration, and other administrative duties assigned.

Responsibilities

• Provides daily administrative support for the Project Team, prioritizing workflow within multiple projects.
• Maintain open communication with Project Teams regarding project issues, payments, etc.
• Build Work Authorizations, Professional Service Agreements and Purchase Orders in Procore.
• Review Master Subcontract Agreements, Work Authorizations, Professional Service Agreements and Purchase Orders for execution accuracy, post compliance as received and/or indicate which exhibits are not in compliance.
• Create subcontractor/supplier change orders, track change order status, and maintain documentation in Procore.
• Perform proper due diligence including verification of approvals and required lien releases.
• Ensure insurance requirements are met, including subcontract default insurance (SDI), and confirm certificate accuracy.
• Assist project management with pay applications, attend meetings, and identify potential challenges or inaccuracies.
• Work with Project Team to resolve billing discrepancies.
• Review and validation of sub-contractor and sub-tier waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release).
• Manages the maintenance of Waivers in Textura and Procore.
• Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers.
• Facilitates resolution of the release of Mechanic liens with the Legal Department as needed.
• Manages filed Preliminary Notices from sub-contractor including the sub-tiers.
• Prepares waivers for checks to be issued.
• Manages internal communication via telephone, email inquiries and respond as appropriate.

Skills

• Must be able to prioritize tasks and meet deadlines in a fast-paced work environment.
• Minimum of three (3) years of administrative or accounting experience in a construction or related environment preferred.
• High School Diploma or equivalent required.
• Experience using Viewpoint, Textura, Procore, DocuSign, BlueBeam or other similar construction software preferred.
• Working knowledge of Microsoft Word, Excel, Outlook and Internet.
• Excellent customer service skills and administrative support experience.
• Certified payroll experience is preferred.

Benefits

• Medical, dental, and vision insurance
• Life insurance
• Short- and long-term disability coverage
• Employee Assistance Program (EAP)
• 401(k)
• ESOP
• Generous VacationFlex program
• Paid sick time
• Optional programs such as pet insurance and AFLAC accident, critical illness, and hospital policies

Please refer to the Summary Plan