Project Coordinator

About the Role

The Project Coordinator will join a vibrant, dynamic team to manage day‑to‑day operations and administrative support for high‑impact public health research studies. The role involves prioritizing tasks across multiple projects, nurturing relationships with internal departments, external academic institutions, and non‑academic organizations, and facilitating seamless communication and workflow. The coordinator will handle calendar management, meeting minutes, draft and manage academic and regulatory documentation, and prepare progress reports, manuscript submissions, conference presentations, and grant or contract proposals. Responsibilities also include managing Institutional Review Board (IRB) and Data Use Agreement (DUA) applications or amendments, requiring independent judgment, discretion, and proactive action.

Department: Center for Gerontology & Health Care Research – Grade 9 – Fixed‑term employee (full‑time, hybrid). Scheduled weekly hours: 37.5. Fixed‑term end date: 09/30/2027 (extendable based on funding). All offers are contingent upon a satisfactory criminal background check and education verification.

Responsibilities

• Manage day‑to‑day operations and administrative support for public health research studies.
• Prioritize tasks and manage time across multiple projects to ensure seamless research progress.
• Facilitate communication and information exchange among internal teams, external academic institutions, and non‑academic partners.
• Provide calendar management, scheduling, and lead creation and dissemination of meeting minutes.
• Draft, revise, and manage academic and regulatory documentation, including progress reports, scientific manuscript submissions, conference presentations, and research grant or contract proposals.
• Handle IRB and Data Use Agreement (DUA) applications or amendments.
• Maintain confidentiality of human subject data and other sensitive materials.

Qualifications

• Bachelor’s degree.
• 2–5 years of relevant experience.

Skills

• Excellent verbal and written communication and strong interpersonal skills.
• Exceptional organizational skills, meticulous attention to detail, and effective time‑management capabilities.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workspace (Calendar, Drive, Chat).
• Experience with teleconferencing software (e.g., Zoom) and collaboration with remote colleagues.
• Ability to manage multiple tasks concurrently, prioritize responsibilities, meet deadlines, and independently problem‑solve while maintaining attention to detail.
• Capability to work both independently and as part of a research team.
• Professionalism in interactions with collaborators, colleagues, students, and research participants.
• Interest in public health, healthcare, medicine, pharmacy, or related fields (preferred).
• Experience with website design, blog post composition, and/or crafting concise news releases (preferred).

Benefits

For a complete overview of the benefits package, please review the “Benefits of Working at Brown” information provided by the university.

Schedule

• Full‑time position (37.5 hours per week).
• Hybrid work eligibility.
• Fixed‑term appointment ending 09/30/2027, with possible extension based on funding.