Project Coordinator

About the Role

Support project teams in a fast-paced construction environment by managing project issues, payments, and administrative tasks.

Responsibilities

• Prioritize tasks and meet deadlines in a fast-paced work environment.
• Maintain open communication with project teams regarding project issues, payments, and other matters.
• Provide backup for other project coordinators when needed.
• Review subcontracts and purchase orders for execution accuracy, post compliance as received, and indicate non-compliant exhibits.
• Update contracts and change orders in Textura and related systems.
• Analyze and process subcontractor payment applications.
• Perform due diligence, including verification of approvals, coding, and required lien releases.
• Prepare payment packets for accounting, including joint and partial payments (via Textura).
• Track and update W-9 forms.
• Review and track subcontractor insurance.
• Track surety claims.
• Import original budgets to CMiC.
• Perform project closeout activities.
• Review owner billings for reasonableness and mathematical accuracy.
• Work with project teams to resolve billing discrepancies.
• Research reporting inquiries and provide monthly subcontractor reporting to project teams.
• Reconcile accounting system and Textura pay app reports at month-end.
• Prepare and distribute various project reports.

Requirements

• Minimum of three (3) years of administrative or accounting experience in a construction or related environment.
• High school diploma or equivalent required.
• Experience using Viewpoint, CMiC, or other similar construction software.
• Experience using Textura Construction Payment Management.