Project Coordinator

Purpose

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

Essential Functions and Responsibilities

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Minimum Education & Experience Required

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

Environmental Adaptability

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 10 pounds occasionally
• May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs

Mental and Physical Competencies Required

• Excellent verbal and written communication skills
• Excellent organizational skills with the ability to prioritize tasks and adapt to changing need
• High level of attention to detail

Equipment/Tools

• Laptop computer