Project Coordinator

Duties/Responsibilities

• Clock project timelines and schedules, ensuring all personnel are informed of deadlines and changes.
• Process purchase orders accurately and send purchase order confirmations to vendors in a timely manner.
• Prepare and send detailed invoicing information to the accounting department for accurate financial tracking.
• Maintain comprehensive project documentation, including plans, reports, and communications, ensuring all files are up to date and easily accessible.
• Aid in the creation and setup of new job files in the project management system.
• Act as a liaison between Project Managers and the Accounting team to facilitate information flow and address any project-related financial queries.
• Request and obtain quotes for project materials, ensuring timely delivery and compliance with project requirements.
• Prepare and submit necessary project documentation and materials for review and approval.
• Clock the compilation of project closeout documentation, including as-built drawings and final reports, ensuring compliance with all contractual obligations.

Qualifications

• 2-3 years of project coordinator or related experience at a construction company required
• Sage Intacct & Construction Management experience preferred
• High School Diploma or equivalent required
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and Microsoft Office Suite.
• Detail-oriented with a strong focus on accuracy and compliance.

What We Offer

• Competitive Benefits Package (medical, dental, and vision insurance)
• 401K Contribution matching
• PTO and Sick Pay
• Performance Evaluations at 90 days, 6 months, 1 year and then yearly
• Collaborative work environment with hands-on leadership
• Career growth and development opportunities within an international organization