Project Coordinator

About the role

AudioQuest develops, manufactures, and distributes high-performance audio/video products and custom-install solutions, meticulously designed for outstanding performance and exceptional value. As we continue to grow, we seek kind, talented, and passionate individuals to join our world-class team. AudioQuest offers top industry salaries and a competitive benefits package, including medical, dental, vision, and a 401k program. Above all, AudioQuest respects the individual and encourages diversity.

Key Responsibilities

• Create and maintain project tracking systems to provide real-time updates on project status, schedules, responsibilities, and deliverables
• Cook up communication between Product Development, Graphic Design, Marketing, Inventory, Purchasing, Production, and external vendors
• Monitor project timelines and follow up with team members to ensure deadlines are met
• Organize and manage product samples, including receiving, labeling, tracking, storage, and distribution
• Maintain accurate product documentation, including specifications, packaging details, artwork files, certifications, testing reports, and marketing materials
• Afford all departments access to the latest project information and revisions
• Aid with product launch coordination and preparation of supporting materials
• Support marketing team on updating changes to price books
• Schedule meetings, prepare meeting notes, and track action items
• Identify project delays or missing information and proactively communicate solutions
• Support continuous improvement of internal workflow and documentation systems

Qualifications

• Bachelor’s degree in Business, Marketing, Product Development, Graphic Communications, or related field advantageous
• 5+ years of project coordination, administrative, product development, or marketing support experience preferred
• Strong organizational and multitasking skills
• Self-starter
• Excellent written and verbal communication skills
• High level of patience, follow-through, and attention to detail
• Ability to work effectively in a fast-paced, cross-functional, ever-changing environment
• Proficient in Microsoft Office and project-tracking tools
• Experience with ERP, database, or project management systems
• Basic understanding of graphic file formats and packaging artwork processes
• Familiarity with product lifecycle and marketing coordination

Preferred Skills

• Experience with ERP, database, or project management systems
• Basic understanding of graphic file formats and packaging artwork processes
• Familiarity with product lifecycle and marketing coordination