Project Coordinator

Essential Duties And Responsibilities

• Enter new projects into the Project Management System.
• Must be bilingual in English and Spanish (written and verbal).
• Communicate schedules and project requirements to field technicians.
• Receive, track, and maintain project documentation.
• Cookordinate subcontractors by requesting required paperwork, ensuring compliance, and filing documentation appropriately.
• Process and manage lien releases.
• Assist with construction billing, including AIA pay applications, Schedule of Values, lien releases, and related project documentation.
• Manage fuel card activations.
• Generate project reports and dashboards.
• Participate in project conference calls.
• Respond to project-related questions from customers and internal team members.
• Provide occasional phone support on weekends.
• Deliver excellent customer service.
• Perform other duties as assigned.

Required Knowledge, Skills, And Abilities

• Strong commitment to maintaining a consistent work schedule.
• Advanced proficiency with Microsoft Office.
• Construction industry knowledge.
• Experience with AIA forms and pay applications.
• Self-motivated with the ability to work independently.
• Strong analytical and problem-solving skills.
• Able to deliver accurate results in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Able to collaborate effectively with individuals at all levels of the organization.
• Able to prioritize tasks and meet deadlines while managing multiple projects.

Minimum Qualifications

• Must be at least 18 years of age.
• Must be able to pass a pre-employment drug screening.
• Must be able to pass a background check.

Physical Requirements

• Sit, talk, and hear for extended periods.
• Use hands and fingers to operate a computer, keyboard, and office equipment.
• Occasionally lift and/or move up to 50 pounds.