Project Coordinator

About the role

The American Heart Association has an excellent opportunity for a Project Coordinator in our Quality, Outcome Research, & Analytics (QORA) department. This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire April 1, 2027 with the possibility of extension. This position can be home-based.

Responsibilities

• Support day-to-day operations of initiatives, including scheduling internal, external, and cross-functional meetings, managing agendas, capturing notes and action items, tracking follow-up activities, coordinating materials, and maintaining project documentation.
• Develop, input, and maintain information in project tracking systems, databases, SharePoint sites, and other software platforms.
• Handle administrative and financial tasks, including processing invoices, tracking budgets and expenses, and supporting contract and grant administration activities.
• Serve as a primary point of contact for project participants, subject matter experts, and external partners, coordinating communications, responding to inquiries, and assisting with onboarding activities.
• Prepare and maintain project documentation, status reports, meeting summaries, dashboards, stakeholder updates, and other materials aligned with project goals and timelines.
• Aid in the development and dissemination of program materials, templates, reports, and resources.
• Cook up project timelines, deliverables, and meeting schedules to support successful execution of research and measure development activities.

Qualifications

• High School Diploma or equivalent.
• Minimum of three (3) years of relevant experience that includes administrative and/or project coordination experience.
• Ability to handle multiple projects simultaneously and meet specified timelines.
• Administrative expertise with sophisticated clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally.
• Experience coordinating meetings, events, or project activities across multiple stakeholder groups.

Preferred Experience and Skills

• Bachelor's degree in health sciences, public health, healthcare administration, research, or a related field.
• Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects.
• Experience working with subject matter experts, researchers, healthcare professionals, or external partners.
• Knowledge of basic data tracking, reporting, or research support processes.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.
• Experience working with project management, database, or collaboration systems.