Project Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

Responsibilities

• Support day-to-day operations of initiatives, including scheduling internal, external, and cross-functional meetings, managing agendas, capturing notes and action items, tracking follow-up activities, coordinating materials, and maintaining project documentation.
• Develop, input, and maintain information in project tracking systems, databases, SharePoint sites, and other software platforms.
• Handle administrative and financial tasks, including processing invoices, tracking budgets and expenses, and supporting contract and grant administration activities.
• Support virtual meeting logistics and technology setup.
• Serve as a primary point of contact for project participants, subject matter experts, and external partners, coordinating communications, responding to inquiries, and assisting with onboarding activities.
• Prepare and maintain project documentation, status reports, meeting summaries, dashboards, stakeholder updates, and other materials aligned with project goals and timelines.
• Aid in the development and dissemination of program materials, templates, reports, and resources.
• Cook up project timelines, deliverables, and meeting schedules to support successful execution of research and measure development activities.

Qualifications

• High School Diploma or equivalent.
• Minimum of three (3) years of relevant experience that includes administrative and/or project coordination experience.
• Ability to handle multiple projects simultaneously and meet specified timelines.
• Administrative expertise with sophisticated clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally.
• Experience coordinating meetings, events, or project activities across multiple stakeholder groups.

Preferred Experience and Skills

• Bachelor's degree in health sciences, public health, healthcare administration, research, or a related field.
• Experience supporting health sciences, research, quality improvement, measurement, or healthcare-related projects.
• Experience working with subject matter experts, researchers, healthcare professionals, or external partners.
• Knowledge of basic data tracking, reporting, or research support processes.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.
• Experience working with project management, database, or collaboration systems.