Project Coordinator

About the role

Provide administrative support to the Project Management team, ensuring accurate and timely flow of delivery paperwork, scheduling, and ERP order maintenance.

Responsibilities

• Coordinate release work with Sales, Project Managers, and Operations personnel to execute delivery schedules.
• Master fundamentals of Sales Order entry in X3 ERP, including part creation, purchase requisitions, and part maintenance.
• Enter sales orders into ERP system; print and email delivery tickets, BOLs, product labels, and related yard/QC paperwork.
• Create Purchase Orders (P.O.) and issue them to vendors promptly to avoid delaying contractual schedule deadlines.
• Execute daily production entry reports, receiving and issuing raw materials, inventory management, and cycle counting.
• Create and submit timely customer invoices; reconcile all external billings and project financials to avoid over/under billing.
• Assist with contracting outside trucking brokers to configure products, sequence, and assign load/unload at plant and jobsite.
• Answer and return internal & external customer phone calls promptly; handle issues swiftly and professionally.
• Balance relationships with Sales, Operations, and other Project Managers to achieve accountability and desired outcomes.

Attributes

• Resourceful and information-seeking; does not assume information will be provided to perform critical tasks.
• Demonstrates ability to problem-solve, think quickly, and respond to customers in a timely manner.
• Displays a sense of urgency and professionalism when handling difficult customer service issues or requests.
• Ability to self-manage priorities and follow up with internal and external customers.
• Takes pride in work product and work ethic; strives to meet or exceed expectations and achieve results.
• Self-starter engaged and interested in actively learning about the company’s products and processes.
• Demonstrates enthusiasm and professionalism in every aspect of customer and intercompany relations.

Requirements

• Strong communication skills (verbal and written).
• Strong analytical and critical thinking skills.
• Manufacturing, engineering, mechanical, and/or electrical control experience a plus.
• Associate’s degree or equivalent vocational training.
• Strong computer experience and knowledge in MS Suite (Word, Excel, PowerPoint) and Microsoft SharePoint.

Benefits

• Full-time, year-round work.
• Medical, Dental, and Vision benefits after 60 days.
• Competitive compensation and profit sharing.
• Overtime available.
• 401K with company match.
• Internal promotional opportunities.

Pre-employment drug screen, criminal background check, reference check, and employment verification are part of the hiring process.