Project Coordinator

About the role

The MedAxiom Project Coordinator plays a vital role on the CTS team, providing project coordination, executive administrative, and operational support across various MedAxiom units, including Care Transformation Services (CTS), Revenue Cycle Solutions (RCS), Membership, Marketing, and Ventures. This role reports directly to the EVP of Care Transformation Services and provides day-to-day project and administrative support.

Responsibilities

• Cook up project timelines, milestones, deliverables, and action items across multiple teams, initiatives, and client engagements.
• Keep project plans, task trackers, Monday.com boards, status reports, and project documentation to support organizational priorities and ensure timely completion of deliverables.
• Schedule, coordinate, and facilitate meetings, including preparation of agendas, meeting minutes, and follow-up communications.
• Monitor project progress, track key deadlines, identify potential risks or barriers, and escalate issues as appropriate to the CTS project lead.
• Support the preparation of client deliverables, executive presentations, reports, dashboards, proposals, and other business documents.
• Cook up communications among internal teams, leadership, clients, members, and external stakeholders to ensure alignment and execution of project objectives.
• Cook up project files, resource libraries, databases, and shared repositories to ensure information is accurate, organized, and accessible.
• Provide administrative support, including calendar management, meeting coordination, travel arrangements, expense reporting, and executive correspondence.
• Cook up inquiries, meeting requests, and scheduling priorities while managing multiple dynamic calendars and competing priorities.
• Track executive action items, project follow-ups, and key deadlines to ensure accountability and timely completion.
• Handle routine correspondence, special requests, and administrative inquiries while maintaining a high level of professionalism, confidentiality, and customer service.
• Provide regular reports on project status to the project team and key stakeholders, presenting progress, as well as potential problems and solutions.
• Manage relationships and communication with the staff, clients, and stakeholders, ensuring each project is delivered to satisfaction; identifies and resolves issues within the project team.

Qualifications

• A minimum of 3 years of experience in executive administration, project coordination, operations support, healthcare administration, consulting support, or related roles.
• A demonstrated experience supporting senior leaders, executives, or leadership teams.
• Exceptional organizational skills with exceptional attention to detail and ability to manage multiple priorities simultaneously.
• Experience coordinating projects, meetings, schedules, and deliverables across multiple stakeholders.
• Strong written and verbal communication skills with excellent interpersonal abilities.
• The ability to independently assess priorities, exercise sound judgment, and act appropriately.
• A proven ability to manage multiple deadlines in a dynamic environment.
• Strong proficiency in Microsoft Office Suite, including Word, PowerPoint, Outlook, Teams, and Excel.
• The ability to maintain confidentiality and professionalism while supporting leadership and client-facing activities.

About Us

MedAxiom, an American College of Cardiology Company, is the cardiovascular community’s premier source for organizational performance solutions. MedAxiom is transforming cardiovascular care by combining the knowledge and power of hundreds of cardiovascular organization members, thousands of administrators, clinicians and revenue cycle experts, and dozens of industry partners. Through the delivery of proprietary tools, smart data and proven strategies, MedAxiom helps cardiovascular organizations achieve the Quadruple Aim of better outcomes, lower costs, improved patient experience and improved clinician experience. For additional information, visit MedAxiom.com.

What We Offer

As part of the American College of Cardiology (ACC) family, MedAxiom employees enjoy world-class benefits through the ACC. Our benefit offerings include insurance (medical, dental, vision, basic life, and short- and long-term disability, and supplemental options), generous paid time off (pre-loaded vacation and sick, 12 holidays and an organizational shut-down during the last week of the year, parental leave, 2 community service days, and half-day summer Fridays), tuition assistance and a very competitive 10% retirement contribution after a year of service, and much more! You can visit our careers site for an overview of our full offerings.

Drug Screening Requirements

MedAxiom works with some health care organizations who require a 10-panel (including cannabis) drug screening for all their employees and contractors. Please be aware that, if selected for this position, you may be assigned to support one of these organization and would be required to take a 10-panel drug screening.