Project Coordinator

Purpose

The Project Coordinator is a key liaison with the sales and operations groups of Jamison Products, a business focused on engineered filtration, straining, and pipeline equipment serving oil & gas, LNG, municipal water, and industrial markets, and the broader Allied Reliability company. The role involves developing quotations, procuring materials, managing projects, and assisting others in the business while developing a strong technical understanding of filtration and pipeline products.

Responsibilities

• Inside Sales
  • Develop a high-level technical understanding of Jamison Products.
  • Provide technical proposals to clients.
  • Follow up on quotations.
  • Work with the Technical Sales team to close projects.
• Project Management / Order Entry
  • Manage major project awards from PO receipt to delivery.
  • Enter orders for standard orders.
• P21 (ERP) System Support
  • Learn and support the team with ERP system questions.
  • Support the overall team with order entry, product numbers, and SKU entry.
  • Enter ship-to addresses for approved clients under the supervision of accounting.
• Operations & Execution
  • Manage order execution, manufacturing coordination, and delivery for assigned projects.
  • Ensure operational discipline from quote to order to delivery, focusing on lead times, quality, and margin protection.
  • Support continuous improvement in supply chain reliability, vendor performance, and internal processes.
  • Interface with accounting personnel to coordinate activities including verification of billings, commission recognition, and vendor invoices.
• Quality Control / Data Contribution
  • Work with the Quality Control team to ensure quality control functions are properly maintained, including the integrity of records and project files.
  • Prepare customer reports and communications under the direction of Quality Control.
  • Review report processing, operational activities, and year‑end reporting.
  • Partner with Quality and other groups to ensure specifications, codes, and customer requirements are consistently met.
  • Assume responsibility for related duties as required or assigned.
  • Complete required reports and documents.
  • Ensure all work areas are clean, secure, and well maintained.
  • Complete special projects as assigned.

Performance Measurements

• Sales Effectiveness
  • Quotation efficiency: Number of quotations completed; compliance with Service Level Agreement (SLA) on quotation completion.
  • Gross margin: Margin percentage by product line.
  • Order entry efficiency: Compliance with SLA on order entry.
  • Commercial Execution & Market Growth: Pipeline health (coverage ratio, stage progression, conversion rates); win rate on strategic bids; pricing discipline (margin adherence versus target pricing guidelines).
• Operational Execution
  • On‑time delivery (OTD): Percentage of orders delivered on schedule.
  • Order cycle time: Quote‑to‑delivery lead time reduction.
  • Manufacturing and supply chain performance: Vendor reliability, cost adherence, and schedule compliance.
  • Quality metrics: NCRs, rework rates, and warranty claims.
  • Backlog execution: Conversion of backlog to revenue within planned timelines.
• Business Support
  • Account setup procedure followed.
  • Compliance with required procedures and policies to execute business.
• Organization
  • The company's professional reputation and service excellence are maintained.

Key Performance Indicators (KPI)

• Complete 45+ quotations per month while maintaining quoted margin compliance by product line.
• Deliver projects on time and in full within the quoted period.
• Deliver required data to clients within the specified window.
• Maintain compliance with the established Service Level Agreement (SLA) for data entry.
• Provide timely responses to colleague requests for support.
• Maintain compliance with all procedures and requirements.

Qualifications

• Education/Certification: Bachelor’s degree preferred; experience may be substituted.
• Required knowledge: Understanding of filtration systems, strainers, pressure vessels, pipeline equipment, or similar engineered products.
• Experience: 5+ years in engineered products, filtration, pipeline equipment, closures, or industrial manufacturing.
• Skills/Abilities:
  • Experience managing multiple priorities.
  • Ability to work with minimal supervision.
  • Strong technical and computer skills.
  • Well organized and detail oriented.