Project Coordinator

Summary

This individual will work closely with Engineering and Operations teams, attending daily meetings to help define and document scopes by reviewing inspection reports, analyzing damage photos, and building detailed Scope of Work (SOW) documentation using tools like Smartsheet and internal service request systems. Daily, this person will also support the full purchase order lifecycle, including submitting PO requests, tracking approvals, managing scope changes, and ensuring timely closure after invoice processing. They will be responsible for reviewing vendor invoices within a 14-day SLA, partnering with project managers and suppliers to resolve discrepancies, and maintaining an accurate, up-to-date financial tracking sheet. Additional responsibilities include providing ad-hoc operational support such as data clean-up efforts, building custom reports, and assisting with investigation-related tasks across multiple platforms (e.g., Smartsheet, Salesforce, Excel). This role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, cross-functional environment.

Responsibilities

• Attend daily meetings with Engineering and Operations teams to define and document scopes
• Review inspection reports and analyze damage photos to build detailed Scope of Work (SOW) documentation using Smartsheet and internal service request systems
• Support the full purchase order lifecycle: submitting PO requests, tracking approvals, managing scope changes, and ensuring timely closure after invoice processing
• Review vendor invoices within a 14-day SLA and partner with project managers and suppliers to resolve discrepancies
• Maintain an accurate, up-to-date financial tracking sheet
• Provide ad-hoc operational support including data clean-up efforts, building custom reports, and assisting with investigation-related tasks across multiple platforms (Smartsheet, Salesforce, Excel)

Requirements

• HSD/GED at minimum
• Experience in operations support, project coordination, or administrative support within a technical or field environment
• Experience with Excel (tracking, data management, reporting)
• Ability to work across multiple systems/tools (Smartsheet, Salesforce, internal proprietary programs)
• Experience managing POs and/or financial tracking (invoicing, budgeting, cost tracking)
• Strong communication skills and ability to collaborate with cross-functional teams (engineering, operations, etc.)
• Experience supporting wind, energy, construction, or field service operations
• Exposure to Scope of Work (SOW) creation or technical documentation

Pay

$52.00 – $54.97 / hour. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts are determined by factors including your relevant skills, education and experience.

Benefits

• Medical, dental, and vision benefits
• Health savings accounts with qualified medical plan enrollment
• 10 paid days off
• 3 days paid bereavement leave
• 401(k) plan participation with employer match
• Life and disability insurance
• Commuter benefits
• Dependent care flexible spending account
• Accident insurance, critical illness insurance, and hospital indemnity insurance
• Accommodations and reimbursement for work travel
• Discretionary performance or recognition bonus
• Sick leave and mobile phone reimbursement provided based on state or local law