Project Coordinator – Apprenticeship Program

Position Duties and Responsibilities

• Manage day-to-day operations of the apprenticeship program, ensuring all activities align with program goals, timelines, and contract deliverables
• Track program milestones, deliverables, and performance metrics; prepare regular status updates and reports
• Maintain organized documentation of program activities, participant data, and compliance requirements
• Identify and resolve operational challenges to ensure program continuity and success
• Serve as primary liaison between the program and participating schools, training providers, and community partners
• Collaborate with educators, counselors, and administrators to promote apprenticeship opportunities and support student engagement
• Develop and maintain strong partnerships with employers and stakeholders to support program participation
• Carefully coordinate all program scheduling, including workshops, orientations, meetings, and training sessions (virtual and in-person)
• Manage calendars, venue arrangements, travel coordination, and event logistics
• Ensure all program materials, technology, and resources are prepared and available for events and training sessions
• Support facilitation and execution of events, workshops, and outreach activities
• Aid in the apprenticeship application process, including outreach, intake, screening, and onboarding of participants
• Afford assistance to applicants with completing required forms, documentation, and eligibility requirements
• Maintain applicant tracking systems and ensure accurate data entry and reporting
• Provide ongoing communication and support to participants throughout the program lifecycle
• Aid in the development and distribution of program marketing materials, presentations, and outreach campaigns
• Support social media, website updates, and communications to promote program visibility and engagement
• Participate in community events, school visits, and partner meetings to increase awareness of apprenticeship opportunities
• Prepare monthly, quarterly, and annual reports summarizing program outcomes and deliverables
• Collect and analyze feedback through surveys and stakeholder engagement to support continuous improvement
• Maintain accurate records to ensure compliance with the client and contract requirements
• Provide general administrative support to the Program Manager and broader team

Required Education, Skills, and Abilities

• Education: Bachelor’s degree in Business Administration, Education, Public Administration, Workforce Development, or related field; or equivalent education and experience may be considered
• Experience: 2-4 years of experience in program coordination, project coordination, education, workforce development, or a related field; experience in coordinating events, schedules, or multi-stakeholder programs; experience in working with schools, training programs, or workforce initiatives preferred
• Skills & Abilities: Project Coordination, Communication, Relationship Management, Administrative Skills, Technical Skills, Problem Solving

Additional Requirements

• Possess a valid State-issued Driver’s License for all positions that are required to drive a vehicle for company purposes
• Must accept confidentiality as a strict condition of employment
• Successfully pass Criminal Background Check
• Maintain any training and credential requirements as per policy and company contracts
• Occasional overnight in-state travel may be required
• Located in South Dakota

Personal Qualifications

• Excellent organizational skills and likes multi-tasking
• Reliable and adaptable that can thrive in a sometimes fast paced office environment
• Self-starter with the ability to work independently, with a high level of initiative, and enthusiasm, and in a team environment
• Detail oriented with a desire to complete tasks effectively
• Ability to network and outreach
• Excellent interpersonal and communication skills
• Awareness and appreciation of cultural, ethnic, and economic diversity
• Ability to establish clear objectives, and achieve deadlines, while obtaining high attention to detail
• Ability to become an advocate for state civil rights programs following the company, and program’s mission and vision

Physical Demands

• Work is primarily sedentary in nature
• Regularly required to sit for extended periods and use a computer and keyboard for data entry, document preparation, and communication
• Frequent verbal and written communication
• Occasional standing, walking, and reaching with hands and arms
• May occasionally lift and carry lightweight materials (typically under 20 pounds), such as files, office supplies, or laptops
• Specific vision abilities include close vision for computer work and reading documents, and the ability to adjust focus
• Must have sufficient manual dexterity to operate computer equipment and other office machinery