Project Coordinator - Ambulatory

Come and join the RMC Family! We have been in the community since 1935. Our mission is to provide comprehensive multi-specialty medical services in the greater Riverside region. Your passion, inspiration, and talents are invaluable to us and our mission to serve others. Our facility can provide a place for you to thrive and continue your professional development. Quality healthcare is our passion, improving lives is our reward. We are working to change lives and transform the delivery of healthcare.

About the Role

The Project Coordinator is responsible for coordinating the day-to-day framework required to plan, coordinate, and execute a project. The Project Coordinator will ensure all aspects of the project run smoothly and efficiently to ensure project goals and deliverables are met. This individual works collaboratively with physicians, leadership, staff, and applicable support departments to ensure the successful completion of the assigned project.

The Project Coordinator must be able to successfully communicate across a wide spectrum of audiences, lead change initiatives, have strong organizational and problem-solving skills, and function effectively with multiple priorities. In addition, the Project Coordinator will provide administrative and communication support to the Project Manager.

Responsibilities

• Proactively coordinates assigned project progress and timelines to ensure project goals and deliverables are met.
• Coordinates day-to-day project tasks.
• Coordinates project management documents such as the project plan, budget, schedule, or scope as directed by the Project Manager.
• Conducts post-project implementation review to identify successes and opportunities for future projects.
• Schedules stakeholder meetings and facilitates communication between the project teams throughout the project life cycle.
• Coordinates with local leadership, new providers, and corporate members of the onboarding team to ensure a seamless onboarding process.
• Produces preliminary materials for internal and external dissemination and review as directed by the Project Manager.
• Participates in presentations as needed.
• Coordinates strategic short-range onboarding processes to support the organization's and practice's goals.
• Submits market capital purchase requests and coordinates the delivery or installation of capital purchases.
• Provides administrative support to the Project Manager.
• Performs other duties as assigned/required.

Requirements

• Associate’s degree in business or healthcare-related field is required. A bachelor’s degree or professional certification in project coordination is preferred.
• Minimum of one to three years of administrative or executive assistant role in a healthcare environment is required. Three to five years is preferred.
• Demonstrated experience in the following areas:
  • Strong organizational skills with the ability to manage multiple tasks at the same time and prioritize accordingly to meet deadlines.
  • Strong and thorough attention to detail.
  • Knowledge of business and clinical operations of a medical group practice.
  • Knowledge of applicable governmental regulations and compliance requirements.
  • Knowledge of project management systems and applications.
  • Skill in planning, organizing, and supervising projects, group meetings.
  • Skill in problem-solving and teamwork.
  • Skill in developing and maintaining effective relationships with medical and administrative staff.
  • Ability to analyze and interpret data to prepare reports.
  • Ability to communicate effectively in writing and verbally.

Schedule

8:30 AM – 5:30 PM

Benefits

• Challenging and rewarding work environment.
• Growth and development opportunities within UHS and its subsidiaries.
• Competitive compensation.