Project Coordinator / Administrative Project Coordinator - 190639

Job Responsibilities

Coordinates and manages executive-level meetings on behalf of the PMO, including scheduling, agenda development, stakeholder communication, and logistics.

Develops and prepares executive-level presentation materials for leadership audiences in alignment with PMO messaging standards.

Develops, compiles, and maintains recurring portfolio-level reports that reflect project/program status, risks, metrics, etc. across the PMO’s portfolio. Validates data from the project managers to ensure reporting accuracy and completeness.

Produces reports in formats suitable for executive presentation, governance review, and PMO operational use.

Serves as PMO’s lead coordinator for core collaboration and workflow tools, including SharePoint, Microsoft Teams, and Service Now. Performs basic site owner-level administration for PMO-managed SharePoint sites, and coordinates with IT on more complex configuration or system-level changes.

Serves as the primary point of contact within the PMO for tool-related questions, troubleshooting, and support.

Develops and maintains standard PMO templates and tools, including business case, project charter, status report, and other governance-related templates, ensuring alignment with current PMO methodology and standards.

Reviews templates periodically to incorporate lessons learned, process changes, and feedback from project managers and stakeholders.

Provides guidance and support to project teams on proper template usage and completion.

Manages small-scale, low-risk projects from initiation through closeout, applying PMO methodology and standard templates appropriate to project size and complexity.

Develops basic project documentation and coordinates with stakeholders to ensure timely completion within scope.

Escalates issues, risks or scope changes exceeding project thresholds to the PMO Manager or assigned Project Manager as appropriate.

Minimum Requirements

• High school diploma and relevant experience.
• A nationwide criminal background check to include finger printing.
• Knowledge of the agency's mission, strategic goals and operational programs.
• Basic understanding of project management principles, and methodologies.
• Ability to plan, organize, and coordinate multiple work assignments simultaneously.
• Ability to manage work, delegate work with assignment of appropriate priorities, and provide guidance and direction to project teams.
• Ability to communicate effectively to include making presentations and preparing reports.
• Knowledge of state government procedures and processes.
• Responsible for assisting the Project Management Officer with coordinating and synchronizing project management efforts internally within the Project Management Office (PMO) and agency wide.
• Works with the Project Management Officer with minimal to moderate supervision to oversee, develop, and maintain PMO efforts.

Agency Requirements

• Must complete a nationwide criminal background check to include finger printing.

Preferred Qualifications

• Two (2) or more years of administrative, coordination, or operational support experience, preferably within a project environment.
• Project Management Professional (PMP) certification highly desired.
• Bachelor’s degree in administration or related field.

Additional Comments

What’s in it for you?

The South Carolina DMV offers a robust and competitive benefits program.

Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)

15 days annual (vacation) leave per year

15 days sick leave per year

13 paid holidays

State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)

An exceptional Employee Assistance Program (EAP) at no cost to the employee or members of their household

So, what are you waiting for? Come be a part of a fast-growing, dynamic agency, and join a team that offers an opportunity for accelerated professional growth!