Project Coordinator (34513)

About the Role

This position works under minimal supervision and provides organized, consistent, and effective routine support to the Project Management Team and external clients, subcontractors, and vendors that comply with Company procedures and standards. The primary objectives are to plan, prepare, organize, and maintain project documentation, and provide document control support. This role will also serve as the main point of contact for HR, Payroll, Safety, Recruitment, and estimating and scheduling functions for the Project(s).

Responsibilities

• Partners with Accounting, HR, Safety, and other key Company departments to ensure smooth operations and administration of Special Project(s), and onboarding of site employees.
• Key point of contact to get all employees and subcontractors badged at the jobsite.
• Works with Q/C to ensure proper coding of time by field employees accurately reflects tasks worked in the field and measurements are correct for billing daily.
• Acts as a point of contact for employees, vendors, and other contacts on behalf of the Special Projects Group.
• Works with Project Managers to help develop budgets from Schematic Design (SD) to Design Development (DD) phases through to Construction Documents (CD).
• Performs other related duties as assigned to ensure efficient and effective completion of tasks and projects.

Requirements

• College Degree in Business or Technical Field.
• 3 or more years of progressive related work experience.
• Familiarity with documentation associated with Commercial and Industrial construction projects preferred.

Skills

• Ability to plan, organize, and manage multiple projects.
• Strong customer orientation and communication skills (written and verbal).
• Detail-oriented personality with strong organizational skills.
• Proficient in gathering and compiling data; sorts and categorizes information; organizes and assembles information.
• Responds quickly to requests and adjusts priorities accordingly.
• Intermediate MS Office skills.
• Ability to work in a team environment and initiative to work alone.
• Recruiting experience using tools like LinkedIn.
• Ability to connect future employees to the CEC FG Story.

Work Environment

The work environment includes both office settings and construction sites. This role may involve:

• Exposure to extreme hot or cold temperatures and weather elements.
• Working in restricted or confined spaces, on slippery or uneven surfaces.
• Exposure to working on ladders, scaffolds, aerial lifts, catwalks, and other typical heavy construction environments.
• Use of standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

• Must be able to traverse and inspect all areas of the jobsite in all types of weather; this may include walking, climbing, reaching, bending, crawling, standing, or stretching.
• Regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 50 pounds.
• Move about on feet regularly and sit for extended periods of time.
• Ability to sit and work at a computer for extended periods of time.
• May require travel.
• Exposure to characteristic construction site dangers.
• Must be able to communicate effectively both written and orally, and by telephone.
• Good vision (normal or corrected), including close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Good hearing (normal or corrected).
• Must be able to wear personal protective equipment (hard hat, safety glasses, safety vest), as needed.
• Must be able to work 8 hours a day, 40 hours per week, and overtime as required, including night shifts and on-call duties to address delays, emergencies, bad weather, and other issues at the jobsite.
• Must be able to work in the presence of customers and their representatives with minimal interference or disruption while maintaining a professional and courteous image.