Project Coordinator 1

Job Duties And Responsibilities

• Support Project Managers and Field/Site Managers with day-to-day project administration and coordination activities.
• Aid in project setup, project tracking, and project documentation requirements.
• Prepare and compile documentation required for project invoicing and billing workflows.
• Maintain project records, customer deliverables, project schedules, and tracking logs.
• Assist with project status reporting and customer reporting requirements.
• Cope with communication between Engineering, Field/Site, Customers, Subcontractors, and Internal Departments.
• Support project closeout activities and final documentation packages.
• Coordinate meetings, track action items, and maintain project-related communications.
• Aid the Permit Coordination team with permit application preparation and submission.
• Follow up with municipalities, utilities, railroads, DOT agencies, and other permitting authorities regarding permit status.
• Maintain permit tracking logs, databases, and permit documentation.
• Gather and organize supporting documentation required for permit applications.
• Coordinate permit-related communication between project teams and permitting agencies.
• Aid with right-of-way, easement, utility coordination, and jurisdictional requirements as needed.
• Support permit closeout and records retention processes.
• Aid with obtaining Certificates of Insurance (COIs), bonds, and other Field/Site-related documentation.
• Support subcontractor onboarding and compliance documentation efforts.
• Cope with customer, contractor, and municipal document requests.
• Aid with Field/Site package preparation and distribution.
• Aid Engineering and Field/Site teams with administrative tasks necessary to support project execution.

Required Qualifications

• A high school diploma or equivalent required; an associate's or bachelor's degree preferred.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• A strong attention to detail and accuracy.
• The ability to manage multiple priorities and deadlines simultaneously.
• The ability to work independently while supporting multiple stakeholders and departments.
• Proficiency with Microsoft Office applications, including: Microsoft Outlook, Microsoft Word, Microsoft Excel, and Microsoft Teams.

Preferred Qualifications

• Experience using Smartsheet for project tracking, reporting, and coordination.
• Experience using NetSuite, Vista, or similar ERP/project accounting systems.
• Experience supporting project invoicing workflows, project tracking, and document management.
• Previous experience within the telecommunications, utility, engineering, Field/Site, or infrastructure industries.
• Experience coordinating permits, customer deliverables, and project documentation.
• Familiarity with right-of-way, municipal permitting, and utility coordination processes.
• Previous experience supporting project coordination, permit coordination, Field/Site administration, or project administration functions.
• Prior experience supporting OSP engineering, telecommunications Field/Site, FTTH, utility, or infrastructure projects preferred.