Project Controls Specialist III

About the role

KAYGEN is an emerging leader in providing top talent for technology-based staffing services, specializing in high-volume contingent staffing, direct hire staffing, and project-based solutions for companies worldwide, from startups to Fortune 500 and Managed Service Providers (MSP) across various industries.

Responsibilities

• Maintain and manage the accuracy and integrity of project budgets and financial forecasts, ensuring compliance with established cost management procedures and policies.
• Collaborate with Project and Construction Managers in drafting white papers for project establishment, re-baselining, and securing funding for capital projects.
• Participate in monthly Estimate at Completion (EAC) reviews, collaborating with the Project Management Office (PMO) to provide in-depth variance analysis and identify underlying causes.
• Allocate and manage Estimates to Complete (ETCs) for projects, including change order proposals, task order requests, online vendor portal requests, and PBAs to ensure continued alignment with financial objectives.
• Participate in change management and risk assessment meetings to analyze cost-related trends, risks, and exposures, contributing to proactive cost mitigation strategies.
• Conduct detailed analysis of cost variances, performance data, and trends to identify potential impacts on budgets, recommending corrective actions where necessary.
• Perform monthly reconciliation of budget and costs to ensure month-end data reporting accuracy.
• Track and analyze trends in project costs and the effectiveness of mitigation plans, comparing these against actual performance and forecasts.
• Review project budgets and expenditures across multiple funding sources to ensure alignment with overall financial goals and objectives.
• Work with scheduling teams to assess the impact of cash flow and schedule performance on project costs, identifying variances, cost overruns or underruns, and potential forecasting issues.
• Review and analyze financial reports, cost performance, and progress data to ensure accuracy, providing insights into potential financial risks on a regular and/or as-needed basis.
• Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies to level resources and reduce unnecessary financial strain.
• Assist in preparation and validation of contract amendment exhibits, task order requests, change orders, and PBAs for proper budget allocation, cost coding accuracy, and adherence to reporting and financial standards.
• Ensure compliance with BuildLACCD policies and procedures regarding cost management for capital projects with multiple funding sources.
• Generate detailed financial and budget reports for campus-specific budgeting, cost control, auditing, and asset tracking using systems like Proliance, Deltek Costpoint, and other standard office programs and applications.
• Create and deliver tailored financial, budget, and schedule reports in response to directives from the College Project Director (CPD) and other stakeholders.
• Serve as the primary contact for College financial information requests from CPLT and the PMO, providing timely and accurate budget and cost details.
• Administer the processing of budget transfers, financial closeouts, contract requests, purchase requisitions, amendments, PBAs, change orders, and other necessary documentation into cost management systems.
• Collaborate with the PMO to validate and collect project budget data, contributing to the development of accurate dashboard reports for stakeholders.
• Manage and reconcile project control data, ensuring accuracy in program control databases and related financial reports.
• Oversee the review and approval process for contractor and consultant payment applications, ensuring financial accuracy and compliance.
• Assist in assembling contract requests, purchase requisitions, amendments, PBAs, and change orders, ensuring proper accounting treatment and alignment of supporting documents.
• Assist in gathering physical completion data and perform necessary data entry to adjust project budgets and forecasts accordingly.
• Take on additional duties or special projects as needed to support cost management initiatives and overall project success.

Requirements

• 5–10 years of professional experience in program and/or project controls on a construction program.
• BS/BA Degree in Engineering, Construction Management, Business, or related degree. Additional qualifying experience may substitute for the required education on a year-for-year basis.
• Experience working through the entire project lifecycle.
• Knowledge of theories, principles, and practices of cost/schedule management, earned value management, change management, forecasting, and risk assessment.
• Ability to present data to management in an organized manner.
• Exceptional communication skills.
• Ability to adapt to changing requirements and situations.
• Ability to work in a fast-paced environment.
• Ability to work as part of a team.
• Ability to perform in a business environment, maintaining professionalism in all communications and demeanor.

Preferred Qualifications

• Experience utilizing Microsoft Office, advanced Excel skills, Proliance, Data-Warehouse, or other systems used by a large capital program.
• Experience in an educational facility setting.

About KAYGEN

At KAYGEN, people are at the heart of everything we do. We foster a diverse, inclusive, and employee-driven culture where every individual is valued, empowered, and encouraged to bring their authentic self to work. Our candidate-first approach means we are committed to understanding your career goals and connecting you with opportunities that align with your aspirations, skills, and potential. Whether you're taking the next step in your career or searching for your dream opportunity, KAYGEN is more than a staffing partner—we're a community dedicated to helping you grow, succeed, and thrive.

Benefits

• Free Healthcare Insurance
• 401(k) Retirement Plan
• Free Life Insurance
• Sick Time Off
• Mentorship Program
• Certifications
• Referrals
• Family and Wellness benefits
• Continuous Growth and Career Development