Project Controls & Estimating Coordinator

How You’ll Work

Based primarily at the Corporate Headquarters office in south Austin, TX.

Monday-Friday hybrid schedule, up to 2 days per week remote.

Must be located in the Austin, TX metro area.

Benefits

• Annual bonus opportunity up to 8%
• Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.
• 401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• Company-paid short-term and long-term disability, plus additional voluntary benefit options.
• 21 days of PTO each year, in addition to all federal holidays.

Who We Are

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.

What You'll Do

• Serve as a project support resource for Operations leadership, helping coordinate priorities, meetings, follow-up items, and cross-functional communication.
• Maintain visibility into open action items, deadlines, and project needs by organizing task lists, status updates, and recurring follow-ups with internal stakeholders.
• Support federal service contract operations across lines of business such as Facility Maintenance, Fleet Maintenance, Food Service, Logistics, and Environmental Services.
• Provide internal coordination support in the absence of a region’s senior Operations leader, helping route questions, gather updates, and maintain continuity on operational needs.
• Analyze, interpret, summarize, and present administrative, operational, and technical information clearly for internal stakeholders and external sources as needed.

Project Controls & Cost Estimating

• Estimate the resources needed to perform contract work for existing contracts, change orders, renewals, and new business proposals.
• Review solicitation documents, scopes of work, contract requirements, and technical data to perform preliminary cost analysis.
• Analyze staffing levels, service requirements, equipment needs, material usage, subcontractor costs, and other cost drivers to support pricing decisions and proposal development.
• Partner with Operations, Business Development, Finance, Contracts, and other internal teams to gather information needed to build accurate and complete cost estimates.
• Conduct project performance analysis using earned value techniques.
• Use analytics to interpret, summarize, and report on project performance and organizational trends to internal and external stakeholders.
• Implement and maintain cost accounting procedures and estimating methods.
• Cook with Operations leaders to assist with change order development.
• Support Business Development with proposal development for new projects and renewals of existing contract work by preparing cost estimates and supporting documentation.

Required Qualifications

• Associate’s or Bachelor’s degree in Engineering, Construction Management, Finance, Accounting, Business Management, or equivalent combination of experience and education, required.
• General understanding of Facility Operations and Maintenance (professional or educational/internship) required.
• Minimum of three (3) years of experience in project controls, cost accounting, or cost estimating required.
• Advanced proficiency in Excel required.

Preferred Qualifications

• Demonstrated knowledge in RS Means, MS Project, Maximo and/or MicroStation/AutoCad preferred.
• Experience in federal government service contracts or DoD service contracts preferred.