Project Controls Analyst

Responsibilities

• Scheduling & Planning
• Develop, update, and maintain detailed project schedules using Primavera P6 and/or Microsoft Project.
• Perform critical path analysis and identify schedule risks.
• Track schedule performance and provide recovery plans when needed.
• Support baseline schedule development and time impact analyses.
• Cost Control & Forecasting
• Conduct weekly cost review meetings with project teams to verify quantities, cost reporting accuracy, and budget alignment.
• Identify required Job Cost Adjustments (JCAs), phase maintenance updates, and cost reallocations.
• Track project budgets, commitments, and actual costs.
• Enter budget adjustments in Viewpoint/Oracle.
• Prepare cost forecasts and variance analysis reports.
• Monitor subcontractor progress and payment applications.
• Affiliate in change order pricing, tracking, and impact analysis.
• Change Management Review
• Review Change Order Requests (CORs/PCOs) for validity and completeness.
• Ensure Pending Change Orders (PCOs) are actively managed and converted to Approved Change Orders (ACOs) in a timely manner.
• Review change orders prior to system interface for proper documentation, DOA compliance, and financial accuracy.
• Analyze change order impact on cost, schedule, and margin.
• Reporting & Performance Monitoring
• Prepare weekly and monthly project control reports.
• Maintain earned value analysis (EVM) metrics.
• Develop dashboards and KPIs for executive review.
• Support DSO tracking and revenue forecasting when applicable.
• Document UCOs per job each month.
• Risk & Compliance
• Identify potential cost and schedule risks.
• Affiliate in claims documentation and delay analysis.
• Affiliate in ensuring compliance with contract requirements (e.g., FDOT, public agency reporting).
• Data Management
• Maintain accurate project cost codes and WBS structures.
• Support ERP system integration (e.g., Viewpoint, Procore, SAP).
• Affiliate in ensuring data integrity across scheduling and accounting platforms.
• Job Setup & Budget Management
• Affiliate in ensuring each new job setup follows company standards and procedures to allow for accurate job costing and reporting.
• Review and interface project budgets to confirm alignment with bid-time data, including cost, profit, and contingency.
• Affiliate in validating cost code structures, WBS, and phase allocations prior to project launch.
• Affiliate in ensuring proper delegation of authority (DOA) compliance for budget and change approvals.
• Project Manager Oversight & Process Compliance
• Affiliate in ensuring project teams adhere to company project controls policies and procedures.
• Affiliate in providing training and guidance to Project Managers and field staff on cost reporting, forecasting, and billing best practices.
• Affiliate in serving as a resource to operations teams.

Qualifications

• Education: Bachelor’s degree in Construction Management, Engineering, Finance, or related field preferred.
• Experience: 3–7 years of experience in construction project controls, scheduling, or cost engineering. Experience on commercial, heavy civil, or infrastructure projects preferred. Experience with public agency projects (FDOT, municipal, federal) a plus.
• Technical Skills: Primavera P6 (preferred) or MS Project, Advanced Excel (pivot tables, lookups, financial modeling), Viewpoint, Oracle or similar ERP systems, Understanding of CPM scheduling and earned value methodology.
• Core Competencies: Strong analytical and problem-solving skills, Detail-oriented with high accuracy, Ability to manage multiple projects simultaneously, Strong communication skills (written and verbal), Ability to work cross-functionally with project managers and accounting.
• Preferred Certifications: PMI-SP or PMP, AACE (CCP or PSP), OSHA 30