Project Billing Specialist – Electric Utilities

Key Responsibilities

• Invoicing and Project Billing
• Prepare, review, and process invoices with an emphasis on progress billing for Electric Utilities projects.
• Ensure invoices comply with contract terms, billing schedules, and project requirements before submission.
• Draft and submit invoices in both the company's project management system and client billing portals, following client-specific instructions and formats.
• Review supporting billing documentation for accuracy, including daily reports, timesheets, materials, vendor invoices, and purchase orders.
• Maintain accurate, well-organized billing records and documentation within company systems.
• Project Controls Coordination
• Partner closely with Project Managers to understand project scope, schedule status, and change orders before invoices are issued.
• Review open Work in Progress (WIP) for Electric Utilities projects with Project Managers to determine invoicing timing and readiness.
• Reconcile invoices against contracts, proposals, change orders, and addendums to confirm all project documentation is in place.
• Assist with resolving billing discrepancies or client inquiries in coordination with Project Managers and the Director of Electric Utilities.
• Accounts Receivable and Collections
• Monitor aging reports for the Electric Utilities market and identify collection risks.
• Partner with Senior Project Managers and the Director of Electric Utilities to develop collection strategies for overdue invoices.
• Conduct client outreach regarding outstanding balances and payment status.
• Escalate delinquent accounts and recommend corrective actions.
• Maintain detailed collection notes and customer communication records.
• Administrative Support
• Support administrative tasks related to contracts, job files, and service documentation for the Electric Utilities team.
• Maintain organized documentation and version control for billing and project files.

Qualifications

• 5+ years of project accounting, accounts receivable, billing, or financial operations experience.
• Experience in consulting, engineering, or a professional services organization is preferred.
• Project management or project controls experience is a plus, particularly reading contracts, scopes of work, and change orders.
• Strong analytical and detail-oriented mindset with a focus on accuracy in contracts and billing documentation.
• Experience managing collections and client-facing financial communications preferred.
• Advanced Excel and financial systems proficiency.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• A valid driver's license may be required for occasional business-related tasks.