Project Billing Specialist

Key Responsibilities

• Prepare and process monthly project invoices based on contract terms, job costs, and project progress
• Monitor and track project budgets, job cost reports, and billing milestones
• Review contracts and pricing structures to ensure accurate and compliant billing
• Collaborate with Project Managers and leadership to review project financial performance
• Analyze billing, labor, and job cost data to support reporting and project decisions
• Maintain general ledger entries and related support documentation
• Assist with month-end and year-end close activities
• Reconcile bank accounts, credit cards, and balance sheet accounts
• Support accounts receivable processes, including billing follow-up and aging review
• Assist with payroll-related tax filings
• Communicate proactively regarding billing status, budgets, and job cost variances

Preferred Qualifications

• Bachelor’s degree preferred
• 2+ years of project-based billing and job costing experience required
• Strong proficiency in Microsoft Excel and Microsoft Office