Project Billing Specialist

About the role

Alvarez & Marsal (A&M) is a global consulting firm known for its entrepreneurial, action-oriented professionals. The firm takes a hands-on approach to solving clients' problems and helping them reach their goals. A&M's culture emphasizes independent thinkers and doers who positively impact clients and shape the industry.

How you will contribute

• Proactively and assertively drive the billing process using complex problem-solving skills and strong client interaction skills for Managing Directors and Director levels
• Create monthly billing summaries and analyses for all projects and communicate these to MD and Director levels through setup of calls and ongoing revenue generation
• Independently track and maintain budgets by project
• Initiate and lead weekly/monthly calls with Managing Directors and Director levels to cover working capital (WIP, AR, and collections)
• Organize and manage client administration platforms
• Review client engagement documents for accuracy and execute as necessary, collaborating with the legal department for client compliance
• Analyze legal agreements to ensure compliance with fee agreements, rate discounts, and firm policies on outgoing invoices
• Identify out-of-scope activities based on monthly reporting
• Perform extensive editing, transfers, write-offs, and adjustments
• Work closely with cross-firm professionals to resolve issues and ensure bill accuracy and completeness
• Investigate billing discrepancies and communicate with relevant teams to resolve issues
• Collaborate with the Accounts Receivable (AR) team to ensure successful invoice processing
• Manage multi-step processes for foreign affiliate/subcontractor invoicing
• Independently track AR to initiate collection processes when client balances exceed 60 days, communicating with Managing Directors and Director levels
• Perform appropriate follow-up when issues arise
• Assist with special projects as needed

Qualifications

• Bachelor’s degree
• Previous professional services billing experience
• Excellent interpersonal and relationship-building skills
• Strong analytical, mathematical, and problem-solving skills
• Extremely detailed-oriented; keen attention to detail
• Outstanding verbal and written communication skills
• Ability to work under pressure and meet deadlines
• Motivated, organized, and capable of prioritizing workload, multitasking, and working independently
• Driven to contribute to the team's success
• Advanced experience with Excel and Word

What we offer

A&M recognizes the importance of its people and prioritizes an employee experience that fosters professional and personal development. The firm provides a robust performance development process, continuous learning opportunities, and rewards contributions. Benefits include healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages, as well as a 401(k) retirement savings plan. Employees are also eligible for paid time off, including vacation, personal days, sick time, federal holidays, and parental leave. The salary range is $65,000 - $75,000 annually, with a discretionary bonus program based on individual and firm performance. For more information about A&M's benefits programs, click here.