Project Associate International Programs

Tetra Tech is adding a Project Associate, International Programs to our Global Services Design Team, based in our Marlborough, Massachusetts Office. This early-in-career position provides an opportunity to break into international consulting and project management, focusing on the design, development, and implementation of infrastructure programs.

About the role

At Tetra Tech, our Global Services Design Team delivers comprehensive architecture and engineering solutions for U.S. Government clients and multilateral donors worldwide, spanning military/defense and international development sectors. We specialize in infrastructure program planning, due diligence, facility and utility planning, design, and construction services across the project lifecycle. Key clients include the U.S. Department of Defense, U.S. Department of State, and the Millennium Challenge Corporation. Projects range from military base expansions and mission support facilities to innovative solutions for roadways, water and wastewater systems, and power and communications networks in developing countries.

The Project Support Group works across all projects and clients, collaborating closely with Project Management Teams to provide administrative, logistical, financial, and technical support to ensure efficient and effective project execution.

Responsibilities

• Support project implementation, including:
  • Assisting in project startup activities such as developing project workplans, Health-Safety-Security Plans, and Document Quality Control Plans.
  • Supporting subcontract initiation and preparing kickoff meeting materials.
  • Setting up document management systems.
• Support Project Management Teams throughout the project duration with tasks including:
  • Preparing project reports, letters, and deliverables.
  • Assembling design deliverables (Design Analyses, Specifications, Drawings).
  • Developing and maintaining project templates.
  • Maintaining project documentation organization and record keeping.
  • Performing quality control reviews and implementing document and writing standards.
  • Assisting in Technical Specification processing (in Specs-Intact).
  • Preparing presentation materials for client meetings.
  • Attending client meetings, capturing meeting notes and action items, and preparing RFIs.
  • Supporting travel coordination, including reserving conference rooms, hotels, flights, and ground transportation, researching visa requirements, and initiating medical clearance processes.
  • Supporting Project Management budget monitoring, financial tracking, and report development.
  • Coordinating with internal Tetra Tech GLS groups (finance, contracts, human resources, engineering, and technical).
• Assist in Project Closeout at the Project Manager’s request, including:
  • Drafting closeout reports and documentation.
  • Supporting subcontract closeout coordination.
  • Performing final financial review.
• Support project capture planning and cost proposals, including:
  • Compiling sections of technical and cost proposals at the direction of the Program/Proposal Manager.
  • Preparing internal Tetra Tech proposal sections as directed by the proposal manager.
  • Assisting in obtaining Other Direct Costs (ODC) for project price proposals, such as travel costs (flights, hotels, per diem, vehicle rentals).
  • Researching rules and regulations for working in and traveling to various countries.
• Work under direct supervision and follow standard procedures to accomplish tasks.
• Engage in collaborative problem-solving with diverse teams.
• Pursue continuous professional development.
• Follow company and regulatory health and safety protocols at all times and report any incidents or concerns.

Requirements

• Educational Background: Bachelor’s degree in Business Management, International Studies, or a related field from an accredited college or university.
• Experience: Two years as a Project Assistant or in a project-based or consulting-based environment, or equivalent role.
• Time Management: Ability to manage diverse responsibilities and competing priorities to ensure project deadlines are met.
• Software Proficiency: Proficiency with Microsoft Office 365, including Word, Excel, Outlook, and Teams, with the ability to create, edit, and manage documents and spreadsheets.
• Communication Skills: Strong verbal and written communication skills.
• Team Collaboration: Enthusiasm for contributing to team projects and commitment to being a reliable resource.
• Citizenship/Background Check: Due to the clients we serve, this position requires U.S. Citizenship or Permanent Residence. Must be able to pass background screening, including criminal history and credit check.

Preferred Qualifications

• Experience working on projects with multinational teams or projects based in another country.
• Intercultural competence and experience working across multiple time zones.
• Experience in using or developing Microsoft templates.
• Experience with booking domestic and international travel.
• Willingness to participate in short-term international travel assignments as needed.

Physical Requirements

• Must be able to remain in a stationary position (stand or sit) a minimum of 50% of the time.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Work Environment

• Majority of work is performed in an office environment.
• Occasional travel, which may include international destinations with exposure to extreme heat/cold and extended periods of sitting during flights.
• Travel may involve working in developing countries; employees must conduct themselves in a safe and responsible manner.

Schedule

• Employment Type: Full-time regular, 40 hours per week. Additional paid overtime is available with manager approval.
• Work Schedule: Standard office hours are Monday through Friday from 8:30 AM to 5:00 PM, including an unpaid thirty-minute lunch break.
• Work Location: Marlborough, Massachusetts.
• Hybrid: This position has the option to work from home two days per week in accordance with Tetra Tech's Remote Work Policy.

Pay

The hourly rate for this position is $24 to $29. Tetra Tech considers various factors in determining pay, including but not limited to geographic location, qualifications, licensures, certifications, experience, and other skills relevant to the needs of the business.

Benefits

Tetra Tech offers a comprehensive and market-competitive benefits package, including:

• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.

Additional information on our benefits package can be found at Life at Tetra Tech.