Project Assistant Onboarding- Mission Critical

About the Role

The Onboarding Coordinator is responsible for managing and facilitating the new‑hire onboarding process to ensure a smooth, compliant, and engaging transition into the company and the jobsite. This role serves as the first point of contact for new employees as they arrive on the jobsite, creating a positive introduction to the organization and project while ensuring adherence to company, client, and project‑specific requirements. The coordinator partners with Human Resources, project teams, and leadership to standardize onboarding processes, reinforce safety and security standards, and support workforce integration into Layton’s Mission Critical business unit.

Responsibilities

• Champion “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers, and ensure “Constructing with Integrity” through honesty, unity, safety, and quality of work.
• Deliver an engaging onboarding experience covering pre‑start welcome, first‑day welcome, site‑specific process orientation, FAQs, contacts, a walkthrough of the 90‑day plan, campus rules, safety requirements, and other expectations.
• Act as the primary point of contact for all onboarding inquiries from internal staff and new hires under the direction of site leadership and Human Resources.
• Partner with project teams to introduce new employees to jobsite processes, systems, and key contacts.
• Coordinate and facilitate the onboarding process for all new hires—including craft and professional employees—for their first day, 90‑day learning period, and ongoing education and training needs.
• Develop and implement standardized onboarding processes tailored to Layton’s mission‑critical operations for all campuses, integrating project‑specific safety and security standards (e.g., access badges, NDAs, clearances).
• Work closely with hiring managers, HR staff, and field leadership to ensure a seamless onboarding experience.
• Provide guidance to employees regarding HR policies and direct them to appropriate resources throughout the company.
• Assist with process‑improvement initiatives to enhance onboarding efficiency and effectiveness.

Qualifications

• No degree required.
• 2+ years of experience in HR coordination, onboarding, or administrative support; construction industry or mission‑critical project experience preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Positive attitude when faced with questions or unexpected situations.
• Skilled in delivering engaging group presentations and trainings.
• High attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office Suite and creation of documents, presentations, and procedures.
• Ability to work independently and collaboratively in a fast‑paced, project‑driven environment.
• Customer‑service mindset focused on creating a positive employee experience.
• Ability to collaborate and take direction from site leadership and Human Resources in a constantly changing environment.

Physical Requirements & Work Environment

Must be able to work on a construction site and wear required PPE (hard hat, vest, safety glasses, boots) when needed in safety‑sensitive areas. Regular use of computer and office equipment. Ability to lift up to 20 lb, constant walking, and moving of materials such as computers.

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Healthcare Flexible Spending Account (FSA)
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long‑term Disability Insurance
• Short‑term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre‑tax Paid Parking/Public Transportation
• Paid Time Off and Time Away Benefits
• Paid Holidays
• Group Legal Services
• Employee Stock Purchase Plan
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program

About Us

Layton Construction is a privately held national general contractor delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi‑unit residential. Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide. The STO Building Group family of companies—including Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—employs over 4,000 people across the US, Canada, UK, and Ireland, providing a full range of construction services from site selection and design constructability review to interior fit‑outs, new building construction, and infrastructure upgrades.