Project Assistant

About the role

Vedder's Chicago office is seeking a Project Assistant. This is an entry-level position offering a unique opportunity to learn about the various practice areas from the ground up. As a project assistant in these practice areas, you will work under the direct supervision of a paralegal to assist paralegals and attorneys with a variety of tasks and projects within the lifespan of a case. You will also gain foundational knowledge and skills while providing task-based support to the deal teams. No prior experience is required.

Responsibilities

• Assist with the initial case setup, data analytics and organization.
• Assist paralegals with eDiscovery tasks.
• Assist with the organization, filing and management of case-related documents.
• Prepare case and trial binders of relevant information and documents.
• Track, log and input information into various platforms.
• Assist with deposition arrangements and the preparation of witness files; Load, search and pull deposition transcripts and assist with designations.
• Assist with online research including fact-checking, cite checking, expert research, etc.; Pull electronic cases and docket information.
• Assist with trial logistics and pre-trial planning; Provide support at trial, arbitration or mediations.
• Assist paralegals with post-trial briefing and tasks; Review and organize due diligence materials.
• Routinely organize and maintain files related to various transactions.
• Assist with obtaining and completing forms and filing documents.
• Prepare and distribute closing sets (electronic and/or hard copy).
• Follow up, track and organize post-closing items.
• Update and maintain client files and documents (including minute books and client records).
• Update client entity information in client management database.
• Interface with various departments to accomplish tasks; Work with various internal departments and outside vendors.
• Annual billable target of 1,050 hours.

Skills

• Ability to learn quickly and apply training to practical issues.
• Excellent organization skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work effectively under pressure.
• Ability to multitask and exercise successful time management.
• Ability to work independently and in a team environment.
• Excellent interpersonal skills.
• Willing to work overtime.

Qualifications

• Bachelor's degree, required.
• Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Microsoft Word, Outlook and Excel; Internet Explorer, Edge, or Adobe.
• Exposure to PACER, Westlaw, Lexis, Relativity, secured file transfer software, or any litigation database platform is a plus.
• Experience in DocuSign, SharePoint, or secured file transferring software is a plus.

Pay

Compensation Range: $50,000/yr. to $55,000/yr.

Benefits

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Schedule

Hybrid role requiring at least three days in the office per week.