Project Assistant
EMCOR Services Mesa Energy · Thousand Oaks, CA · 1 mo ago
On-siteAdministrative$31–$35/hrFull-time
Job Summary
This person will support the pre-construction design build team, project implementation team and act as a resource for administrative tasks.
Essential Duties & Responsibilities
- Project Booking – receive bid documents from sales team & generate new project packets for the project implementation team. Coordinate “kick off” meetings with Sales & Implementation teams Take meeting minutes
- Project Billing- Manage all project billing (Schedule of Values, progress billing, etc.). Generate status updates on active projects. Manage cost invoicing from vendors & subcontractors based on project manager requirements. Ensure cost gets posted to our internal accounting system. Generate subcontracts per job requirements.
- Perform routine clerical duties – setting up new files, maintaining and organization of department files, reproducing documents, drawings, etc. for bid process and design production.
- Create Purchase orders
- Create O&M (Close-out) docs per customer requirements.
- Work with Project teams to generate change orders & deductive change orders.
Qualifications
- Pursuing college degree or equivalent work experience.
- Experience taking detailed meeting minutes.
- 2+ years’ experience in back-office support.
- Effective communications skills and ability to work well with a team.
- Detail oriented, logical, and methodical approach to problem solving.
- Excellent organizational skills.
- Scheduling and planning experience.
- Strong proficiency with Microsoft Office and Adobe Acrobat.
Benefits
- We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
Pay
Compensation Range: $31 - $35 per hour
Schedule
N/A
Benefits
- We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.