Project Assistant

Responsibilities

• Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications to ensure a great client experience.
• Assist project/program manager with resource management and resource assignment.
• Partner with financial analysts/accountants to collect and enter information to support tracking of project/program details including timelines, budgets, schedules, proposals, contracts, and deliverable dates in applicable process systems.
• Assist the project team with drafting report deliverables and proposal deliverables.
• Partner with financial analysts/accountants and the project team for fee estimate and change order management.
• Perform data entry or updates to documentation and systems including TerraNet and CRM.
• Support management of project Work in Progress (WIP), invoicing, and Accounts Receivable (AR).
• Answer questions from Operations on Terracon client programs and system use.
• Provide document control for projects per established processes to ensure adherence to quality standards and project/program requirements.
• Provide administrative support to project teams supporting Operations, National Accounts, or Sectors.
• Update and maintain project/program details in spreadsheets or other appropriate tracking systems.
• Provide updates to project/program team leaders on client deliverables and project status, including subtask timelines, deliverable dates, and financials.
• Assist with updates to TerraNet and/or CRM.
• Support proposal and project registration setup as needed.
• Assist with updates to Program Manual or related documents.
• Assist project/program leadership with client communication plans.
• Track and communicate project milestones to the project team.
• Prepare specific written report sections and associated drawings and attachments.
• Partner with financial analysts/accountants and the project team to draft proposals and fee estimates for standard or routine projects.
• Draft, track, and maintain project change orders.
• Perform project registration and invoicing tasks as needed.
• Maintain inventory of contracts for each project, including status and ensuring signed contracts are on file.
• Prepare request for information responses regarding design changes, as directed.
• Assist with utility locating services and clearances, as directed.
• Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs, coordination of drilling, and field classification of soil and rock samples, as directed.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Maintain and update project-level Compass, as applicable.
• Provide training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
• Follow safety rules, guidelines, and standards for all projects; participate in pre-task planning and report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Requirements

• High school diploma and a minimum of 2 years’ related experience.
• Associate or bachelor’s degree in a related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.