Project Assistant

About the role

The Project Assistant will support Project Managers in planning work schedules, staffing, and assigning project personnel. They will coordinate project activities to ensure progress aligns with schedule and budget, assist with procurement of materials and equipment, draft correspondence and prepare reports, identify potential project issues, monitor deadlines, and proactively manage priorities. Administrative tasks such as expense reports, supply requests, purchase orders, HR forms, and budgets will also be handled. Special reports may be prepared as requested by supervisor.

Responsibilities

• Supports Project Managers in planning work schedules, staffing, and assigning project personnel
• Captures and coordinates project activities to ensure progress aligns with schedule and budget
• Aids in procurement of materials and equipment
• Drafts correspondence and prepares reports as needed
• Identifies potential project issues and supports resolution efforts
• Maintains deadlines and proactively manages priorities
• Handles administrative tasks such as expense reports, supply requests, purchase orders, HR forms, and budgets
• Prepares special reports as requested by supervisor
• Performs additional duties as assigned

Requirements

• Associates degree or a minimum of 2 years of administrative experience
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Strong ability to prioritize tasks and meet deadlines in a professional manner
• Excellent interpersonal skills with a commitment to confidentiality and openness to new ideas
• Clear and persuasive oral communication skills; capable of leading group discussions and meetings
• Strong written communication skills; proficient in editing for grammar and clarity, and interpreting numerical data
• High attention to detail with a focus on quality control and accuracy
• Adaptable to changing work environments, able to manage shifting priorities and respond effectively to unexpected events
• Reliable and punctual; takes initiative, follows directions, and welcomes performance feedback

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to handle multiple tasks simultaneously
• Attention to detail and accuracy in work
• Ability to work independently and as part of a team

Skills

• Microsoft Office Suite proficiency
• Project management and coordination skills
• Administrative and organizational skills
• Communication and interpersonal skills
• Time management and prioritization skills
• Attention to detail and accuracy

Benefits

• Comprehensive benefits package including medical, dental, vision, FSA/HSA, life insurance, disability, and an Employee Assistance Program
• 401(k) with a generous company match
• Weekly pay
• Paid holidays
• PTO

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.