Project Assistant

Project Administration & System Coordination

• Supports high-volume project creation, maintenance, and administrative activities for client engagements.
• Creates, updates, and maintains project data within Oracle and other Sikich platforms, ensuring information accuracy and completeness.
• Affords assistance with project and contract setup, modifications, maintenance activities, and project closures.
• Coordinates project-related information across CRM, contracting, staffing, and financial systems to ensure data consistency and operational readiness.
• Serves as a support for billing and financial operations, including coordination of weekly, bi-weekly, and monthly invoicing activities and required supporting documentation.
• Maintains oversight of project, contract, and assignment lifecycle milestones, including upcoming end dates, extensions, renewals, and change-order activities.
• Maintains vigilance for project record inconsistencies and escalates issues to appropriate teams for resolution.
• Maintains project-related documentation, records, and reporting tools.
• Supports the implementation of established processes and workflows under the direction of leadership and senior team members.

Cross-Functional Communication & Coordination

• Serves as a communication liaison between Financial Operations, Contracts, Resource Management, Talent Acquisition, Project Support, and other operational teams.
• Coordinates project-related requests and ensures timely communication between impacted departments.
• Tracks action items and follows up with internal stakeholders.
• Affords assistance in gathering and organizing information required for project onboarding, maintenance, staffing, and support activities.
• Maintains status updates and reporting for leadership regarding project support workloads and operational initiatives.

Operational & Resource Support

• Serves as a support for resource-management activities by coordinating staffing updates, project assignments, onboarding activities, and transition requests.
• Coordinates resource assignment changes and staffing updates throughout the engagement lifecycle.
• Maintains centralized tracking systems for operational and project-related requests.
• Affords assistance in workload tracking and prioritization of project support activities.
• Escalates issues requiring specialized review and monitors progress through completion.

Collaboration & Team Support

• Serves as a support for organizational initiatives by providing administrative, operational, and reporting assistance.
• Contributes to process documentation, training materials, and knowledge-sharing efforts.
• Builds effective working relationships across departments.