Project Assistant

About the role

We are seeking a highly organized Project Assistant to support project managers and cross-functional teams with the coordination, documentation, and administrative aspects of project delivery. This contract opportunity is ideal for someone who thrives in a fast-paced environment, enjoys keeping projects organized, and can effectively manage multiple priorities and deadlines. The Project Assistant will play a key role in maintaining project documentation, tracking schedules, supporting financial and reporting activities, and ensuring projects remain on track from initiation through completion. The ideal candidate is proactive, detail-oriented, and enjoys working collaboratively with internal teams, clients, vendors, and consultants.

Responsibilities

• Provide administrative and operational support to project managers, including maintaining project schedules, milestone trackers, action item logs, and project databases.
• Coordinate meetings, prepare agendas, schedule attendees, document meeting notes, and follow up on outstanding tasks to support successful project execution.
• Organize, maintain, and distribute project documentation, contracts, reports, correspondence, proposals, and other project-related materials.
• Assist with project billing, invoice tracking, expense monitoring, consultant coordination, and other project administration activities to support financial accuracy.
• Communicate with clients, vendors, consultants, subcontractors, and internal stakeholders to facilitate timely project updates, deliverables, approvals, and issue resolution.

Qualifications

The ideal candidate should have a strong background in project management, administrative support, and experience in a fast-paced, collaborative environment. Proficiency in Microsoft Office Suite, familiarity with project management tools, and excellent communication skills are essential. A bachelor's degree in a relevant field is preferred but not required.

Benefits

This role offers a competitive hourly rate of $24-$28 per hour, with benefits including health insurance, paid time off, and opportunities for professional development.

Pay

$24-$28 per hour (DOE)

Schedule

Onsite, Long-term Contract