Project Assistant

Key Responsibilities

• Answer and direct incoming calls while handling inquiries professionally
• Provide administrative support to the Vice President of Construction
• Support Project Managers with day-to-day project coordination
• Develop and maintain strong relationships with General Contractors, vendors, and internal teams
• Manage and maintain project documentation, job files, and digital records
• Oversee Procore and ensure accurate project data and documentation
• Manage bid schedules and assist with project setup (job initialization)
• Filer Notices to NC Lien Agent for applicable projects
• Request and manage Certificates of Insurance for clients, subcontractors, and vendors
• Compile and distribute safety documentation as needed
• Maintain job folders in ShareFile and ensure documentation is organized and up to date
• Print and manage construction drawings as required
• Cookordination permitting with appropriate county/city agencies
• Request, track, and organize submittals
• Schedule inspections and track completion
• Issue master agreements and work orders
• Manage subcontractor database
• Compile and distribute project close-out documentation
• Assist with blueprint and fixture schedule review, including material takeoffs and ordering

Qualifications

• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Experience with Procore and Bluebeam required
• Strong knowledge of construction documents, including blueprints and fixture schedules
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Professional phone presence and customer service mindset
• Ability to multitask, prioritize, and work with minimal supervision
• High level of integrity, professionalism, and attention to detail
• Self-starter with a positive attitude and strong work ethic
• Ability to perform under pressure and manage multiple deadlines
• Maintain confidentiality of company and client information