Project Assistant

About the role

This role supports construction management teams on large-scale aviation infrastructure projects. The ideal candidate thrives in a fast-paced construction environment and brings strong organizational, documentation, and communication skills.

Responsibilities

• Document & Contract Management
• Maintain and manage the Contract Management System (CMS) for project documentation and workflows
• Track, file, and archive project records in compliance with project standards and systems
• Submittals & Project Controls
• Support Review and process contractor submittals for compliance and coordinate stakeholder responses
• Maintain tracking logs for RFIs, submittals, non-conformance reports (NCRs), and other key project metrics
• Meetings & Coordination
• Support project meetings by organizing logistics, preparing materials, and capturing meeting minutes
• Coverage between project stakeholders including client teams, contractors, and internal teams
• Financial & Change Management
• Aid with cost documentation, change orders, and pay applications
• Track and support payment processes and financial reporting activities
• Construction Documentation & Reporting
• Maintain construction logs, photographs, correspondence, and reporting documentation
• Aid in preparation of construction bulletins, field directives, and project updates
• Close-Out & Record Management
• Support project close-out and archiving of all electronic and physical project records
• Maintain as-built documentation and redlined drawings throughout the project lifecycle
• General Project Support
• Provide administrative and coordination support to the construction management team
• Aid with plans and specifications review for constructability and coordination feedback

Requirements

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field (preferred)
• 3-7 years of experience supporting construction or infrastructure projects (aviation experience a plus)
• Familiarity with document control systems or project management platforms (CMS, Procore, etc.)
• Strong organizational skills with ability to manage multiple priorities and deadlines
• Excellent communication and stakeholder coordination skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); reporting tools a plus

Pay

Salary Range: $75,000-$90,000 annually; compensation is based on experience, education and location

Schedule

Full-time; on-site