Project Assistant

Overview

Are you a forward thinker with strong administrative skills who thrives in professional service environments? If you want to work with smart, savvy, collaborative teams - this could be the perfect fit!

Responsibilities

• Support attorneys in the documentation associated with document collection, search, review, production, and other case team support.
• Maintain case and department SharePoint sites and perform document uploading and indexing.
• Audit documentation to ensure standards are met and flag any discrepancies for Orrick Analytics Management.
• Develop and maintain internal Access databases to maximize efficiency and report/track project metrics.
• General Projects: Compile special reports related to project staffing, productivity, and/or budget information; Maintain collection of matter statistics for future budget development; Review pre-bills for correct rates, spelling, and other details.
• Litigation Projects: Export documents from case databases at the request of the Project Attorney or case team; Coordinate with vendors, track invoices, flag potential issues, and maintain a repository of important case documents; Support attorneys in preparation of privilege logs through the utilization of custom programs and workflows; Perform electronic searches for defined terms or concepts using databases, deposition, and document searching software; Review deposition transcript testimony for key facts and helping compile witness outlines; Compile and organize transcripts and exhibits; Utilize Excel advanced formulas and macros to analyze and compare multiple exhibit lists.
• eDiscovery Support: Coordinate with clients, attorneys, and staff to facilitate client collection efforts; Prepare preservation copies of custodial Outlook accounts through Evault and Exchange for Risk Management matters; Update preservation documentation in accordance with Risk Management processes; Assist with firm-wide preservation reminder process utilizing mail merge and other automation software; Oversee third-party vendor involvement in litigation matters, including performing quality control checks on vendor work product.
• Transactional Projects: Analyze Data Room to prepare an index of contents, identify missing materials, and establish review workflows; Review a variety of agreements and extract key data points for attorney review; Generate signature pages and assist with distributing, tracking execution status, and compiling completed signature pages; Coordinate with attorneys and staff to manage e-signature workflow; Assist with corporate document audits, including review and indexing of board materials, share issuances, bylaws, employment agreements, and formation documents; Prepare closing binders and coordinate with third-parties for printing and distribution; Administer and maintain transactional due diligence software, including creating workspaces, issuing log-in credentials, loading documents, and exporting review results.

Qualifications

• A bachelor's degree is preferred or equivalent work experience.
• Advanced experience with Excel is strongly preferred.
• Strong process and personnel management background with 3-5 years of experience in progressive positions of responsibility.
• Candidates need to be detail-oriented, have a flexible work schedule and demonstrate excellent organizational, verbal and written communication skills.
• Ability to become familiar with the procedures, terminology and documents relating to complex litigation matters.
• Ability to work effectively and proactively within a team environment.
• Strong analytical skills and the ability to identify and index case-related documents.
• Excellent computer skills with proficiency in Microsoft Word, Excel, Access and various other databases.
• Strong time-management skills and the ability to work in a dynamic environment; ability to coordinate multiple tasks concurrently.