Project Assistant

About the Role

This non-exempt position assists attorneys in accomplishing clients’ goals by using organizational, analytical, and communication skills. The role requires strong document management and computer technology skills, along with strict attention to detail.

Responsibilities

• Performs assigned factual and/or basic legal research tasks using all available resources including libraries and computer data systems.
• Assists with deposition and trial preparation.
• Establishes, organizes, and maintains pleading boards, attorney trial notebooks, witness notebooks, document indexes, and lists.
• Devises file organization schemes and supervises file maintenance.
• Prepares exhibits and schedules.
• Assists with document productions, including preparation of privilege and redaction logs.
• Coordinates demonstrative evidence for hearings and trials.
• Cite checks and assists with preparing briefs for filing.
• Assists with finalizing and submitting legal filings, including service of copies to opposing counsel and court chambers (in person, by mail, and/or electronically).
• Attends and contributes to organization/section meetings.
• Attends and participates in training programs for professional development and building technology skills (e.g., Compulaw, LexisNexis, and/or Westlaw training).
• Meets billable hours expectations and adheres to best practices.
• Performs other related duties as needed or assigned.

Requirements

• Must possess a high school diploma or equivalent; college graduate preferred.
• Ability to effectively utilize electronic document applications and create, compose, and edit written materials.
• Knowledge of Outlook and Adobe platforms is preferred.
• Strong computer proficiency, particularly with Microsoft Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Familiarity with effective administrative processes.
• Ability to manage multiple tasks and cases simultaneously.
• Ability to work independently with minimal supervision and as an effective team member.
• Strong organizational, multi-tasking, and prioritization skills, with strict attention to detail.
• Ability to meet hard deadlines in a fast-paced environment.
• Must be able to work with various personalities at all levels of the organization.

Physical Demands

• Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.
• Remains stationary at least 75% of the time.
• Constantly operates computers and other office productivity machines (e.g., fax machine, copier, printer).
• Occasionally required to move documents or files weighing up to 15 lbs.
• Requires constant communication and exchange of information with firm attorneys, clients, and staff.
• Must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

• Office environment.
• Position may require some travel, including weekend and week-long travel.
• Overtime may be required.

Pay

The expected salary range for this position is $62,000.00–$67,000.00. The final offer amount may vary based on experience and skillset.