Project Assistant

Key Responsibilities

• Orders UCC Searches and prepares results charts, attending to formations and qualifications in various jurisdictions.
• Obtains EINs, orders surveys, orders PZRs, and orders title commitments.
• Organizes client materials and transaction files.
• Tracks deal statuses to ensure delivery of all final documents.
• Prepares and tracks status of signature pages.
• Miscellaneous document review and any type of assistance requested by paralegals and attorneys.
• Affords assistance with updating checklists, retrieving and distributing documents from data rooms, and performing general transaction file maintenance.
• Prepares closing binders and other duties as assigned.

Qualifications

• Skills & Competencies: Self-starter, team player, reliable, detail-oriented, quick learner, professionalism, excellent communication skills, attention to detail, customer service skills, positive attitude, multi-tasking ability.
• Education and Prior Experience: Bachelor’s degree preferred; one year of project assistant/paralegal experience supporting the Real Estate Department in a law firm.
• Technology Proficiency: Windows-based software and Microsoft Word, Excel, and Outlook proficiency; basic understanding of artificial intelligence (AI) and willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools).

Benefits

• Competitive compensation and an excellent benefits package.
• Opportunity to work within an innovative and collaborative environment.