Project Assistant

Position Summary

The Real Estate Project Assistant will assist the attorneys and paralegals in the Real Estate Department in all stages of real estate transactions from pre- to post-closing duties.

Key Responsibilities

• Orders UCC Searches and prepares results charts, attending to formations and qualifications in various jurisdictions.
• OBTAINS EINs, ORDERS SURVEYS, ORDERS TITLE COMMITMENTS, ORGANIZES CLIENT MATERIALS AND TRANSACTION FILES, TRACKS DEAL STATUSES TO ENSURE DELIVERY OF ALL FINAL DOCUMENTS, PREPARES AND TRACKS STATUS OF SIGNATURE PAGES, MISCELLANEOUS DOCUMENT REVIEW AND ANY TYPE OF ASSISTANCE REQUESTED BY PARALEGALS AND ATTORNEYS, ASSISTS WITH UPDATING CHECKLISTS, RETRIEVES AND DISTRIBUTES DOCUMENTS FROM DATA ROOMS, AND PERFORMS GENERAL TRANSACTION FILE MAINTENANCE, PREPARES CLOSING BINDERS AND OTHER DUTIES AS ASSIGNED.

Qualifications

• Skills & Competencies: Self-starter, team player, reliable, detail-oriented, quick learner, professionalism, excellent communication skills, attention to detail, customer service skills, positive attitude, multi-tasking ability, ability to work on multiple matters simultaneously in an organized manner under minimal supervision while adhering to strict deadlines.
• Education and Prior Experience: Bachelor’s degree preferred. Ideal candidate will have one year of project assistant/paralegal experience supporting the Real Estate Department in a law firm.
• Technology Proficiency: Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment. Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed. Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

Benefits

We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.