Project Assistant
Key Responsibilities
- General administrative support for company projects.
- Organize and maintain project files, filing system and project communications.
- Track status of projects and produce monthly progress reports.
- Maintain tracking system for projects.
- Update record copies, engineering project documentation and changes.
- Provide information to facilitate questions regarding projects and prepare research information.
- Record minutes from Project Manager/team meetings.
- Answer phones and direct calls.
- Collect and distribute client bills and invoices.
- Type memos, correspondence, reports and other documents as requested.
- Cover travel arrangements and any other internal services for various project needs.
- Coordinate conference room reservations and set-up for client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
- Schedule and set-up client interviews, presentations and other meetings as requested.
- Update the project calendar and roster.
- Maintain data entry of project contact list and project execution plans.
- Other Job duties as assigned.
Requirements
- A High School Diploma/GED is required.
- Applicable office/clerical experience is preferred.
- Proficient in Microsoft Word, Excel, Access and PowerPoint is required.
- Strong organizational and time-management skills are essential.
- An attention to detail and accuracy are required.
- The ability to manage multiple tasks and deadlines is important.
- A professional written and verbal communication skillset is needed.
- The ability to work independently and in a team environment is crucial.
- A strong customer service or client-service mindset is beneficial.
- Experience supporting multiple managers or project teams is desirable.
Qualifications
Candidates must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located.
Benefits
- Paid Time Off (PTO)
- Group Health and Dental Insurance
- 401(k) plan after meeting necessary waiting periods
Company Information
ESPO Corporation
www.espocorp.com
630-789-2525
View all open jobs at www.espocorp.com/jobs
Leaders in Technical Recruiting & Staffing since 1965
ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.
We are an Equal Opportunity Employer and value the benefits of diversity in our workforce.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law.