Project Assistant

About the role

We're hiring a Project Assistant to join our project management team. This role supports construction projects from start to finish, ensuring they meet client expectations.

Responsibilities

• Support Project Managers across all phases of construction: preconstruction, execution, and closeout.
• Manage project documentation in ProjectSight, including superpacks, submittals, subcontracts, insurance certificates, and compliance tracking.
• Process subcontracts, purchase orders, and change orders in Vista; import V-Link spreadsheets from estimates.
• Cook up site logistics including permits, inspections, utilities, lodging, and site setup.
• Coordinate subcontractor documentation, invoices, and financial records throughout the project lifecycle.
• Represent the company in client and project management meetings.
• Maintain warranty logs, punch list tracking, and closeout status reporting.
• Support the accounting team with research, reconciliation, and documentation as needed.

Requirements

• A service-oriented mindset. Anticipate needs, follow through without being chased, and approach every task with humility and willingness.
• Exceptional organizational skills across multiple projects and platforms simultaneously.
• Comfort working in fast-paced environments where priorities shift and good judgment matters as much as process.
• Proficiency with Microsoft Office Suite; experience with construction management software (ProjectSight, Vista, or similar) is a strong plus.
• Clear, professional written and verbal communication with internal teams, clients, subcontractors, and vendors.
• A high attention to detail and personal accountability for accuracy and completeness.
• Discretion when handling sensitive contract, financial, and personnel information.

Qualifications

• Administrative or coordination professional from construction or a project-driven industry.
• Recent graduate with strong organizational instincts.
• Someone who has been the behind-the-scenes engine on a team.

Skills

• Construction management software proficiency (ProjectSight, Vista, etc.)
• Microsoft Office Suite proficiency
• Excellent organizational and multitasking skills
• Strong communication skills
• Attention to detail and personal accountability

Benefits

Competitive compensation commensurate with experience, and a comprehensive benefits package.

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.