Project Assistant

Job Summary

We are an electrical construction firm offering total electrical construction, engineering, facilities maintenance, utility, sound and communications, and renewable energy services. We combine broad electrical and energy systems expertise with a strong commitment to quality service and total customer satisfaction.

Responsibilities

• Document Control
• Aid in project set-up and manage comprehensive project document controls.
• Aid in project start-up and close-out meeting requirements, and coordinate periodic job progress meetings including preparing agendas and recording meeting minutes.
• Process project drawing changes and provide timely information to the field and project teams for potential change orders.
• Assist in creating and responding to requests for information.
• Work with the project teams to assemble and process submittals and track approval of submitted products.
• Collect and assemble all project close-out documentation per customer requirements.
• Cost Control
• Manage project billing including schedule of values, time and material billing, lien waivers, and customer specific billing requirements.
• Obtain and submit compliance documents including lien waivers and customer specific compliance as required by the project.
• Support subcontractor monthly billing processes and compliance documents including verification of electronic processing of invoices and coordination of payments, up to and including final close-out.
• Respond to requests for proposal as a result of potential change documents.
• Generate potential change orders and manage approval tracking.
• Process prime contract change orders and associated subcontract changes as applicable.
• General
• Quickly learn and apply practices and technical skills.
• Work independently after having been shown how to accomplish assignments.
• Willingness to evaluate assignments and recommend improvements.
• Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
• Comply with all company operating policies, procedures, and safety requirements.
• Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.

Qualifications

• Strong teamwork mentality and ability to work in a collaborative environment across departments.
• Strong organizational, record keeping and follow-up skills.
• Self-motivated, with aptitude for attention to detail and ability to prioritize workflow.
• Ability to manage multiple tasks and meet deadlines on a daily basis.
• Customer focused mindset with ability to meet customers’ expectations and requirements.
• Business communication savvy with excellent oral and written communication skills.
• Display a professional and positive appearance as representative of the Company.

Preferred Education And Experience

• 1-3 years related experience providing support for commercial construction projects preferred.
• High school diploma or GED required.
• Associates degree in related field may be substituted for experience.
• Understanding of project phases from preconstruction to close-out is preferred.
• Proficiency in Microsoft Office applications (Outlook, Word and Excel).
• Proficiency with Adobe Acrobat.
• Knowledge of Prolog Manager or similar project document control software a plus.

Physical Demands & Work Environment

• The physical demands of this position are those associated with working in a typical office environment.
• The employee is regularly required to sit, see, talk, and hear.
• The employee must move within the office to retrieve files and meet with employees in their offices or conference room.
• The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch.
• The employee may occasionally lift and/or move up to twenty-five (25) pounds.

Company Information

• We are an electrical construction firm offering total electrical construction, engineering, facilities maintenance, utility, sound and communications, and renewable energy services.
• We combine broad electrical and energy systems expertise with a strong commitment to quality service and total customer satisfaction.
• This position requires the flexibility to work with other departments of the Company in the Martinez office, as well as working directly with project field staff and/or on project work sites as needed.
• We offer a full benefit package including: Medical, dental, vision, and prescription 401k with company match.
• Paid holidays Educational assistance.
• Salary based on experience and qualifications. Salary Range from $45,000 to $52,000.
• We are a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, and we offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
• We are an Equal Opportunity Employer/Veterans/Disabled.