Project Assistant

About the role

The Project Assistant provides crucial support to ensure the successful execution of construction projects from inception to completion. The role requires strong organizational skills and the ability to multitask while coordinating project activities, maintaining documentation, and facilitating seamless communication between various stakeholders. The Project Assistant collaborates closely with project managers, engineers, contractors, and clients to facilitate the smooth flow of project operations. Must be available to work on a job site in the Saint Louis Metropolitan area.

Responsibilities

• Providing administrative support for electronic project files
• Assisting with planning projects and department meetings and taking detailed minutes
• Writing and distributing email, correspondence memos, letters, and forms
• Coordinating project-specific orientation and transitions for project staff
• Creating job books for the project team, if requested
• Requesting new vendor setups; communicating the need for a Form W-9 to vendors and following up on requests
• Creating/preparing meeting minutes and project correspondence utilizing appropriate software
• Preparing and issuing subcontracts, purchase orders, and change orders
• Ordering prints, construction plans, and drawings
• Notarizing project documents
• Creating, implementing, and maintaining Project Assistant standard operating procedures with examples and tutorials
• Ensuring job files are accurate and contain all required and pre-existing documentation
• Coordinating job-related details with subcontractors as needed
• Serving as backup for Receptionist, as needed
• Other duties as assigned

Requirements

• High school diploma or equivalent; additional education or certifications in construction management or a related field are a plus
• Proven experience in a similar role or the construction industry is preferred
• Excellent communication and interpersonal skills, with a friendly and approachable demeanor
• Proficiency with computer applications including Microsoft Office suite and SharePoint
• Strong organizational abilities and the capacity to handle multiple tasks simultaneously

Working Conditions

• Work is typically performed indoors out of a main office or field office at the construction site; may require prolonged periods of sitting at a desk and working on a computer
• Light physical effort is required, including the handling of objects up to 20 pounds
• Position may require travel
• Position requires frequent, high-level autonomy as it relates to decision-making that impacts company results

Benefits

• Financial Future: 100% employee ownership (ESOP), annual bonus program, company-contributed 401K, competitive salary with annual merit increase
• Career Development: Continuing education reimbursement, performance tools for added clarity of expectations and responsibilities, annual performance reviews, dedicated ambassador for assimilation into Brinkmann culture
• Health and Wellness: Comprehensive medical, dental, and vision plans with HSA, paid parental leave, work-life balance, seven paid holidays plus three floating holidays, paid birthday off, family-oriented work environment, service awards with paid sabbaticals and milestone bonuses, positive and collaborative work environment, healthy lifestyle rewards
• Community: Community involvement, team-building events, local volunteer opportunities, non-profit support and fundraising