Project Assistant

Summary of Position

We are seeking a proactive, organized Project Assistant to provide primary administrative support on assigned construction projects. This multifaceted role includes project coordination, labor compliance, as well as general office and team support. The ideal candidate is collaborative, communicative, and comfortable working in a fast-paced, field-integrated environment.

Typical Duties

• Provide comprehensive administrative and operational support to project teams, including preparing bid packages and RFPs, creating and tracking subcontracts, purchase orders, and change orders; processing billings and assisting with project setup and closeout activities
• Maintain accurate and organized project documentation, including sub-contractor insurance, safety records, compliance materials, and reporting requirements
• Collect and review certified payroll and skilled and trained workforce reports to ensure compliance with prevailing wage, apprenticeship, and public works requirements (training provided)
• Track and maintain compliance records, including subcontractor licensing and related documentation. Serve as a point of contact, in coordination with the Risk Manager, for compliance-related inquiries from field staff and subcontractors
• Provide administrative support to project and office teams, including preparing correspondence, maintaining records, and scheduling meetings
• Contribute to overall team efficiency by supporting cross-functional needs and project execution efforts
• Work between the San Jose main office and field offices to maintain strong alignment with jobsite operations and provide direct support to field staff

Skills/Qualifications

• Prior experience in construction project coordination, labor compliance, labor unions, or field support, preferably on public works or affordable housing projects
• Familiarity with public works labor standards preferred (prevailing wage, apprenticeship, skilled and trained workforce)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management/document control systems
• Excellent organizational skills and attention to detail
• Strong interpersonal and communication skills; comfortable interacting with diverse teams and field crews
• Able to manage multiple tasks and adapt in a fast-paced environment
• Positive, proactive approach and willingness to help wherever needed
• Commitment to promoting a safe, compliant, and inclusive work environment
• Strong problem-solving skills and ability to work independently and collaboratively

About Blach

Blach Construction is a financially stable, award-winning, mid-sized general building contractor and construction manager headquartered in San Jose with operations throughout the greater Bay Area and Southern California. Blach offers an outstanding benefits package, including an initial three weeks of paid vacation (growing to four weeks after five years of service), holidays, and sick leave. Comprehensive medical, dental, and vision coverage, 401(k) plan with company match, profit-sharing, long-term disability insurance, cash bonuses based on performance, professional development, education assistance, credit union membership, annual wellness stipend, professional affiliations, and many other benefits. The company practices a progressive management style that truly values and appreciates high-quality team members and invests a tremendous amount in their growth and development.

Contact

If you possess any of the above talents and are looking for an opportunity to join an exciting, dynamic team at a growing firm, please submit your resume through our website at www.blach.com/careers/opportunities/. Blach Construction is an Equal Opportunity Employer.