Project Assistant

BESCO is an electrical contractor that values Safety, Family, Teamwork, Integrity, and Respect. We foster a supportive, safe, and inclusive environment where every team member can thrive professionally and personally.

About the role

The Project Assistant provides administrative and clerical support to Project Manager(s) and the project team. This office-based position focuses on keeping project documentation, records, invoices, purchase orders, and other administrative processes organized and up to date. The ideal candidate is organized, detail-oriented, dependable, and comfortable managing multiple tasks and deadlines.

Responsibilities

• Provide day-to-day administrative support to Project Manager(s) and the project team.
• Prepare, organize, track, and maintain project documentation, including purchase orders, subcontracts, change orders, invoices, and other project paperwork.
• Maintain accurate electronic project files within Contract Manager software or portal, company servers, and standardized filing systems.
• Assist with accounts receivable invoicing and other project-related billing activities.
• Gather and organize supporting documentation for Project Manager(s), including timecards, invoices, reports, and other project records.
• Assist with tracking project information and documentation to help Project Manager(s) stay organized and informed.
• Review documents for completeness and follow up on missing information as needed.
• Assist with project closeout documentation and filing.
• Participate in meetings, take notes, and distribute meeting minutes as needed.
• Answer calls from vendors, clients, and other project contacts in a professional manner.
• Assist with general office and administrative tasks that support the project team.
• Learn and follow company procedures related to project documentation, billing, purchasing, and recordkeeping.
• Perform other administrative duties and special projects as assigned.

Requirements

• Previous administrative, clerical, project support, accounting, or office experience preferred.
• Prior construction experience is a bonus but not required.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks, manage deadlines, and stay organized with limited supervision.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced office environment and managing multiple priorities.
• Basic understanding of accounting principles and processes.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Comfortable working with electronic files, folders, and document management systems.
• Strong follow-through and problem-solving skills.
• Good math and data-entry skills with a high level of accuracy.
• Professional and dependable approach to working with coworkers, vendors, and clients.

What will make you successful

You don’t need to be a construction expert to be successful in this role. We’re looking for someone who is organized, dependable, detail-oriented, and willing to learn. If you enjoy keeping paperwork and information organized, following up on details, helping a team stay on track, and being the person others can count on to get things done, this could be a great fit. Previous construction experience will help you get up to speed faster, but we’re equally interested in candidates who bring strong administrative skills and a willingness to learn the construction industry.

Benefits

• Comprehensive family medical, dental, and vision insurance
• 401(k) & Employer 401(k) matching
• Short- and Long-term disability insurance
• Life insurance
• Paid time off and holidays