Project and Portfolio Coordinator

Under the supervision of the Director of the IT Project Management Office (PMO), the Project and Portfolio Coordinator supports the planning, execution, reporting, and governance of technology projects across the Division of Information Technology.

About the role

This position works closely with project managers, project sponsors, IT leaders, and business stakeholders to maintain project information, support portfolio reporting, track project milestones, coordinate governance activities, and assist with project communications and documentation. In addition to supporting PMO operations and portfolio management activities, the Project and Portfolio Coordinator may serve as the coordinator or lead for smaller operational and specialized projects.

Working under the guidance of senior project managers, IT leaders, and the PMO Director, the position will assist with project planning, stakeholder coordination, schedule management, risk identification, status reporting, and project execution activities. This responsibility provides an opportunity to develop practical project management experience while contributing to successful project delivery.

This position has a hybrid working arrangement. The successful candidate will be onsite in the Blacksburg campus area as needed for business needs.

Responsibilities

• Support the planning, execution, reporting, and governance of technology projects
• Maintain project information and support portfolio reporting
• Track project milestones and coordinate governance activities
• Assist with project communications and documentation
• Serve as coordinator or lead for smaller operational and specialized projects
• Assist with project planning, stakeholder coordination, schedule management, risk identification, status reporting, and project execution activities

Requirements

• Bachelor's degree or a combination of education, training, and experience that equates to a Bachelor's degree
• Experience organizing, tracking, or coordinating information, activities, schedules, deadlines, budgets, projects, events, or similar work
• Experience preparing, editing, formatting, or maintaining professional documents, reports, presentations, or communications
• Experience coordinating meetings, maintaining records, supporting teams, or providing administrative, operational, or customer-focused support
• Demonstrated attention to detail and strong organizational skills
• Ability to learn and effectively use business, project management, or organizational systems and processes
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing needs
• Working knowledge of Microsoft Office applications, including Excel, PowerPoint, Word, and Teams

Preferred Qualifications

• Experience supporting technology projects within a higher education, public sector, or similarly complex organization
• Experience developing reports, presentations, or dashboards for leadership and stakeholders
• Familiarity with project portfolio management, project intake, governance, or prioritization processes
• Experience using ServiceNow and Microsoft Teams
• Familiarity with Power BI or Power Automate

Pay

$57,000 - $69,800

Schedule

• 40 hours per week
• Overtime eligible (non-exempt)
• Hybrid working arrangement

About the organization

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity.

The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

The successful candidate will be required to have a criminal conviction check.